Enter Matched Customer Invoices
Explanation
This activity is used to match a customer Bill of Exchange with customer
debit and credit invoices. If the Bill is not completely matched, the
remaining part is stored as a payment on account. You can also add a new item,
a Difference Item, positive or negative, to balance the matching.
When matching the Bill with invoices, discounts can be utilized, parts of
invoices can be written off, and partial payments can be made. If difference
items are created, these can later be printed on a difference notice to the
customer. Invoices in other companies can also be matched as long as the customer
is defined in the other companies.
A Bill of Exchange in one currency can be matched with invoices in other
currencies as long as all currencies are EMU currencies. I.e. you can enter
a Bill in EUR and match it with invoices in DEM or FRF, or vice versa. Or even
enter a payment in DEM of invoices in FRF.
- In the Customer Bill Of Exchange
page, use command button and click Match/View Invoices to open the
Matching
dialog.
- Click New in the
Matching dialog.
- If you want to enter an item for offset, enter the series and number
in the Series ID and No fields. The information in the
Identity field appears automatically. The correct value would automatically
appear in the Installment ID field if only one open installment exists
for the invoice. The rest of the fields will be automatically populated.
You can also select the relevant items from the
Select Batch of Invoices
dialog by clicking Sel Batch.
- If you want to enter a parked payment for offset, select the Parked
Payment option. Enter the series ID and the number of the relevant parked
payment in the Series ID and No fields. You can also click
Sel Batch and select the relevant parked payments from the
Select Batch of Invoices
dialog.
- Select the New Item option if you want to match the Bill of Exchange
with a new difference item. If the New Item option is selected, you
are required to enter a value in the Payment Terms field. Select
an appropriate tax code for the Tax Code field. You can modify the
value entered in the New Item Invoice Type field and specify a deduction
group for the new items in the Deduction Group field if required.
- If you want to match advance invoices with prepayment type and match
or create new prepayments with prepayment type, prepayment types must exist.
The posting control must be set up for control type PC8, control type PC8
is used for posting types for payment on account (PP8) and payment in advance
(PP36 and PP40).
- To enter interest and fine to the matching invoice or change the default
values suggested, add values to Interest Amount field and Fine
Amount field.
- Modify the interest date if required.
- Select the Print Diff Notice option if you want a printout of
the difference notice to send to customer.
- To write-off an amount, select a write-off code and enter the write-off
amount. Select the Print Write-off Notice option if you want to send
a write-off notice, but the write-off code does not send a write-off notice
by default.
- Enter text in the Text field and prepost the new ledger item
in the code part fields if required.
- Click OK to save the information and return to the
Customer Bills of Exchange page.
Prerequisites
This activity requires that you have registered Bill of Exchange information
in the Customer Bills of Exchange
page.
System Effects
This entry does not cause any system effects until the customer Bill is saved.
Then all matched invoices are paid, and an Open Customer Bill of Exchange ledger
item is created with the full Bill of Exchange amount. If the Bill of Exchange
is not fully matched, the remaining part will create a new Payment on Account
with the unmatched amount. A voucher will be created in the hold table in IFS/Accounting
Rules.
If using prepayment type on advance invoices and prepayments, the postings
will be created according to the prepayment type and the settings in posting
control for control type PC8.