Match Check with Customer Invoices
Explanation
This activity is used to match a customer Check with customer debit
and credit invoices. If the Check is not completely matched, the remaining part
is stored as a Payment on Account or Difference Item.
When matching the Check with invoices, discounts can be utilized, parts of
invoices can be written off, difference items can be created, and partial payments
can be made. Invoices in other companies can also be matched, and deduction
used, as long as the customer is defined in the other companies.
A Check in one currency can be matched with invoices in other currencies
as long as all currencies are EMU currencies i.e., you can enter a Check in
EUR and match it with invoices in DEM or FRF, or vice versa. Or even enter a
payment in DEM of invoices in FRF.
- In the Customer Check page, Use
command button and click Match/View Invoices to open the
Matching dialog.
- Click New in the
Matching dialog.
- If you want to enter an item for offset, enter the series and number
in the Series ID and No fields. The information in the
Identity field appears automatically. The correct value would automatically
appear in the Installment ID field if only one open installment exists
for the invoice. The rest of the fields will be automatically populated.
You can also select the relevant items from the
Select Batch of Invoices
dialog by clicking Sel. Batch.
- If you want to enter a parked payment for offset, select the Parked
Payment option. Enter the series ID and the number of the relevant parked
payment in the Series ID and No fields. You can also click
Sel. Batch and select the relevant parked payments from the
Select Batch of Invoices
option.
- Select the New Item option if you want to match the check with
a new difference item. If the New Item option is selected, you are
required to enter a value in the Payment Terms field. Select an appropriate
tax code for the Tax Code field. You can modify the value entered
in the New Item Invoice Type field and specify a deduction group
for the new items in the Deduction Group field if required.
- If you want to match advance invoices with prepayment type and match
or create new prepayments with prepayment type, prepayment types must exist.
The posting control must be set up for control type PC8, control type PC8
is used for posting types for payment on account (PP8) and payment in advance
(PP36 and PP40).
- To enter interest and fine to the matching invoice or change the default
values suggested, add values to Interest Amount field and Fine
Amount field.
- Modify the interest date if required.
- Select the Print Diff Notice option if you want a printout of
the difference notice to send to customer.
- To write-off an amount, select a write-off code and enter the write-off
amount. Select the Print Write-Off Notice option if you want to send
a write-off notice, but the write-off code does not send a write-off notice
by default.
- Enter text in the Text field and pre-post the new ledger item
in the code part fields if required.
- Click OK to save the information and return to the
Customer Check page.
Prerequisites
The activity requires that you have registered Check information in the
Customer Check page.
System Effects
This entry does not cause any system effects until the customer Check is
saved. Then all matched invoices are paid, and an Open Customer Check ledger
item is created with the full Check amount. If the Check is not fully matched,
the remaining part will create a new Payment on Account or a Difference Item
with the unmatched amount. A voucher will be created in the hold table in IFS
Accounting Rules.
If using prepayment type on advance invoices and prepayments, the postings
will be created according to the prepayment type and the settings in posting
control for control type PC8.