Select Multiple Invoices/Prepayments
Explanation
This activity is used to get a general idea of the invoices, payments on
account, parked payments, or payments in advance that can be selected for payment
or for matching with a bill of exchange or check. You can select one or more
ledger items and transfer them to the respective window used for matching. When
invoices have many installments, separate lines are displayed for each open
installment. You can see the due date, total amount, and open amount separately
for each installment. You also can see whether supplier invoices have been authorized
for payment.
Open items that use the same currency as the transaction, check, or bill
are displayed. Additionally:
- If the bill of exchange or check selected for matching is in one of
the EMU currencies or in EUR, invoices in all EMU currencies are also shown.
- The Mixed Payment window displays all the invoices regardless of the
currencies used.
To select multiple invoices/prepayments, installments, payments on account,
parked payments, payments in advance to match with transactions in mixed payment/cash
box:
- Open the respective page and select the transaction for which you want
to match ledger item, then click Edit Transactions in order to navigate
to View/Edit Transactions page.
- Click Select Multiple invoices/Prepayments under Matched Transactions
Details section.
- In the Select Multiple invoices/Prepayments assistant, all the related
records will be available, query accordingly to select required records.
- After selection, Click OK to transfer the selected open items
to the Matching Transactions Details section.
To select a batch of invoices, installments, payments on account, parked payments,
payments in advance to match with customer bill of exchange, customer check,
supplier bill of exchange or supplier check:
- Depending on what type of item you will be matching, open the
Customer Bills of Exchange, Supplier Bills of Exchange,
Customer Check, or Supplier Check page, and
click either New Check, or New BOE Accordingly.
- Enter the required details and click Next to navigate to Match
Invoice(s)/Prepayment(s), and click Select Multiple invoices/Prepayments
to open Select Multiple invoices/Prepayments assistant.
- Select one or more open invoices, installments, payments on account,
parked payments, or payments in advance for matching.
- If you want the ledger items that are posted to other companies connected
to the currently used user ID, displayed in the Select Multiple invoices/Prepayments
Invoices assistant, enable the Multi Company option.
- After selection, Click OK to transfer the selected open items
to the Matching Transactions Details section.
To select batch of invoices, installments, payments on account, parked payments,
payments in advance for netting:
- In the Netting page, query for the required record, and
click the Supplier Invoices/Prepayments tab.
- Click Select Multiple invoices/Prepayments in Invoices/Prepayment
Details section, and select one or more open invoices, installments,
payments on account, parked payments, or payments in advance for matching
from Select Multiple invoices/Prepayments assistant.
- Click OK to transfer the selected open item(s) to the Supplier
Invoices/Prepayments tab.
- Repeat the procedure for the Customer Invoices/Prepayments
tab accordingly.
Prerequisites
For selecting a batch of invoices to match with transactions in the
Mixed Payment page:
- The payment information must be registered in the
General
tab of the Mixed Payment
window, and a customer payment transaction or a supplier payment transaction
must be registered in the
Transactions
tab.
For selecting a batch of invoices to match with transactions in the
Cash Box page:
- Payment information must be included in the
Header Details
tab of the Cash Box
page.
- A customer payment transaction or a supplier payment transaction must
be entered in the
Transactions
tab of the Cash Box
window.
For selecting a batch of invoices for netting:
- The payment information must be registered in the
General
tab of the Netting page.
The authorized installments can be selected.
If you want to select open items of another company than the current payment
company, your user ID must be associated to the other company and connected
to the relevant user data in IFS/Accounting Rules, User Related Data.
System Effects
As a result of this entry, invoices, installments, payments on account, parked
payments, or payments in advance are selected and moved into the window used
for matching.