Enter Document Text

Explanation

Use the document text function to enter a text that will be printed on your chosen document. You can add document texts to a wide range of documents, such as purchase orders, order confirmations or customer invoices. You can include general texts and standard phrases when entering a document text.

You can link the document text to the header or to each line separately. However, in some documents you can only link a text to the header and in some only to the lines.

When the text is linked to the header, the text is printed at the bottom of the document. Text that is linked to a separate order line is printed underneath the line in question. It is possible to change or remove a previously entered document text.

When a document text is linked to a header, the Document Text option on the header is enabled. When a document text is linked to the line, the Document Text option in the line is enabled. Observe, however, that options do not always exist.

Prerequisites

For entering a document text in the header:

• The header must have been entered and saved.
• The output type with attached documents must have been entered in the Document Text Administration/Output Types tab.
• If a standard phrase should be added, the phrase must have been entered in the Document Text Administration/Phrases tab.

For entering a document text on the line:

• The header and at least one line must have been entered and saved.
• The appropriate line must be selected.
• The output type with attached documents must have been created in the Document Text Administration/Output Types tab.
• If a standard phrase shall be added, the phrase must have been entered in the Document Text Administration/Phrases tab.

System Effects

The option Document Text on the header is enabled when a document text is entered in the header. If the document text is entered on the line the option Document Text on the line is marked. Observe, however, that options do not always exist.

The document text is then printed on the documents that you have specified for the output type. The document text is printed at the bottom of the document when it is linked to the header and underneath the line in question when it is linked to the line.