Enter Supplier Invoice Posting Control Information
Explanation
The Enter Supplier Invoice Posting Control activity is used for entering
posting control information related to the entry of supplier invoicing
transactions.
The following Posting Types and Control Types are used in the Supplier Invoicing
process. The information can be used as a guideline when setting up the posting
control in a company at system start up. For further information on Posting
Control in Financials, see the process Set up Financial Basics.
Existing Posting Types in Supplier Invoicing
| Posting Type |
Description |
Requires Ledger Account |
| IP1 |
Supplier Debts, Invoice |
Yes |
| IP3 |
Tax Received, Invoice |
No |
| IP5 |
Preliminary Cost |
Yes |
| IP9 |
Tax Received, Calculated |
No |
| IP10 |
Tax Disbursed, Calculated |
No |
| IP34 |
Supplier Invoice Rounding |
No |
Available Control Types
| Control Type |
Description |
Data Controlled by |
| AC1 |
Fixed Value |
IFS Accounting Rules |
| AC2 |
Pre-posting |
IFS Accounting Rules |
| AC4 |
Country Code |
IFS Accounting Rules |
| AC5 |
User Group |
IFS Accounting Rules |
| AC7 |
Tax Code |
IFS Accounting Rules |
| AC21 |
Voucher Type |
IFS Accounting Rules |
| IC1 |
Supplier Group |
IFS Invoice |
| IC4 |
Payment Terms |
IFS Invoice |
| IC5 |
Preliminary Code |
IFS Invoice |
| IC6 |
Authorizer |
IFS Invoice |
Allowed Combinations of Posting Type - Control Type
| Posting Type |
Description |
AC 1 |
AC 2 |
AC 4 |
AC 5 |
AC 7 |
AC
21 |
IC 1 |
IC 2 |
IC 4 |
IC 5 |
IC 6 |
| IP1 |
Supplier Debts, Invoice |
X |
X |
X |
X |
|
X |
X |
|
X |
|
|
| IP3 |
Tax Received, Invoice |
X |
X |
X |
X |
X |
|
X |
|
X |
|
|
| IP5 |
Preliminary Cost |
X |
X |
X |
X |
|
|
X |
|
|
X |
X |
| IP9 |
Tax Received, Calculated |
X |
X |
X |
|
X |
|
|
|
|
|
|
| IP10 |
Tax Disbursed, Calculated |
X |
X |
X |
|
X |
|
|
|
|
|
|
| IP26 |
Tax Currency Loss |
X |
X |
|
X |
X |
|
|
|
|
|
|
| IP27 |
Tax Currency Profit |
X |
X |
|
X |
X |
|
|
|
|
|
|
| IP34 |
Supplier Invoice Rounding |
X |
|
|
X |
|
|
|
|
|
|
|
Note: Control Type AC2, Pre-posting, is not available for Code part A.
Connection between Posting Types and System Event
- IP1 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
When posting a supplier invoice either directly or preliminary, the supplier’s
ledger account will be posted automatically due to this posting type. It
also occurs in: Payment/Supplier Payments. When paying the supplier invoice,
the debt will be offset.
Debit or credit posting: Supplier debts are normally posted as credits, if
it is not a credit invoice, then the debt is reduced on the debit side. When
paying the invoice, the posting is on the reverse side.
- IP3 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
When posting a supplier invoice either directly or preliminary, this posting
type will be used in order to post the tax correctly
Debit or credit posting: Normally a debit posting, when it is a debit invoice.
- IP5 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
When posting a supplier invoice preliminary, this posting type will be used
in order to post the so far unknown cost. This posting type will be used
again in Manual Supplier Invoice and Final
Entry, when doing the final entry and specifying the real cost. Second time
it will be posted on the reverse side in order to balance the preliminary
cost.
Debit or credit posting: Normally a debit posting in the preliminary entry
and a credit in the final entry, when it is a debit invoice.
- IP10 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
This posting type is used only for calculating purposes. See also IP9. When
tax is not going to create a balance, for instance when purchasing from
within EEC, but only in order to be reported, tax is calculated for and
posted once on the credit side, as is the case here for debit invoices,
and once on the debit side (IP9). The reason is thus only for reporting
purposes.
Debit or credit posting: Credit posting when it is a debit invoice.
Business Events in Invoice
Supplier Preliminary and Direct Invoice Entry
- IP1 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
When posting a supplier invoice either directly or preliminary, the supplier’s
ledger account will be posted automatically due to this posting type
Debit or credit posting: Supplier debts are normally posted as credits, if
it is not a credit invoice, then the debt is reduced on the debit side.
- IP3 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
When posting a supplier invoice either directly or preliminary, this posting
type will be used in order to post the tax correctly
Debit or credit posting: Normally a debit posting, when it is a debit invoice.
- IP5 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
When posting a supplier invoice preliminary, this posting type will be used
in order to post the so far unknown cost. This posting type will be used
again in Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when
doing the final entry and specifying the real cost. Second time it will
be posted on the reverse side in order to balance the preliminary cost.
Debit or credit posting: Normally a debit posting in the preliminary entry
and a credit in the final entry, when it is a debit invoice.
- IP9 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
This posting type is used only for calculating purposes. See also IP10.
When tax is not going to create a balance, for instance when purchasing
from within EEC, but only in order to be reported, tax is calculated for
and posted once on the debit side, as is the case here for debit invoices,
and once on the credit side (IP10). The reason is thus only for reporting
purposes.
Debit or credit posting: Debit posting when it is a debit invoice.
- IP10 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
This posting type is used only for calculating purposes. See also IP9. When
tax is not going to create a balance, for instance when purchasing from
within EEC, but only in order to be reported, tax is calculated for and
posted once on the credit side, as is the case here for debit invoices,
and once on the debit side (IP9). The reason is thus only for reporting
purposes.
Debit or credit posting: Credit posting when it is a debit invoice.
- IP34 Description of use: This posting type is used to post the imported
rounding line with ID 100001.
Debit or credit posting: Can be both debit and credit.
Supplier Final Invoice Entry
- IP5 Description of use: Preliminary Supplier
Invoice and Manual Supplier Invoice.
When posting a supplier invoice preliminary, this posting type will be used
in order to post the so far unknown cost. This posting type will be used
again in Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when
doing the final entry and specifying the real cost. Second time it will
be posted on the reverse side in order to balance the preliminary cost.
Debit or credit posting: Normally a credit posting in the final entry, when
it is a debit invoice.
- IP26 Description of use: Instant Invoice
and Customer Invoice. When the tax
currency exchange rate is different from the invoice currency exchange rate
at the time of invoice entry, such that the net result is a currency loss,
this posting type will define the correct account to which the loss is posted.
This is only applicable for tax codes with the Invoice Entry or Final Posting
method where the actual tax transaction is created at the time of invoicing.
- IP27 Description of use: Instant Invoice
and Customer Invoice. When the tax
currency exchange rate is different from the invoice currency exchange rate
at the time of invoice entry, such that the net result is a currency gain,
this posting type will define the correct account to which the gain is posted.
This is only applicable for tax codes with the Invoice Entry or Final Posting
method where the actual tax transaction is created at the time of invoicing.
Prerequisites
This activity requires that a company has been created and that the chart
of accounts has been defined.
System Effects
As a result of this activity:
- If the supplier invoice posting control is set up in a proper way, manual
supplier invoices can now be posted. This creates a voucher belonging to
function group I or J (Supplier Invoices).