Enter Supplier Invoice Information
Explanation
This activity is used to enter supplier general details, property code and
tax information to be used at invoice entry as default information. This information
can be changed at invoice entry.
Enter information on the currency normally used, the default payment terms,
and information on authorization and tax code. You can also view and enter property
code information used for supplier invoices. Invoice properties can be used
for grouping or sorting invoices, e.g., by country, region, or other parameters.
Note that grouping and sorting are not currently available.
If you want to use payment reference number for this supplier you can make
it a mandatory entry at invoice entry.
It is possible for the Invoicing Supplier to be different from the
ordering supplier. The tax code of the invoicing supplier can be different
from the ordering supplier. The tax information entered relates to the ordering
supplier of the purchase order.
When handling multi-site ordering, it is recommended that the supplier type
is set to Internal and that a specific supplier group is used. This is however
not mandatory for multi-site to work.
You can also specify on what level the matching should be performed in the
purchase order and tolerance information such as the tolerance percentage, and
tolerance amount, and how to handle tolerance postings. If the supplier receiving
the purchase order and the supplier who issues the invoice is different from
one another, the invoicing supplier name can also be specified so that the purchase
orders and invoices with the different suppliers can be matched with one another.
You optionally can enter default tax information for the supplier. For example,
you can enter the default values for the tax code, tax book or tax book structure,
the nature of tax liability, and the tax ID information.
For UK Construction Industry Scheme (CIS) related information,
please refer the attached UK Specific documentation in the related activity
diagram.
Prerequisites
This activity has the following prerequisites:
- The supplier must have values in the
General and
Address tabs
in the Supplier page.
System Effects
As a result of this activity:
- Various supplier information is suggested at invoice
entry, e.g., the currency normally used by the supplier, the payment terms
agreed upon,and the default authorizer and in which state the supplier invoice
should be authorized for payment. If At Posting or At Final Posting
option is enabled from the Automatic Payment Authorization, the supplier
invoice is automatically authorized for payment accordingly depend on the
supplier invoice state . If the Automatic Authorization Of Payment Plan
option is enabled, the supplier invoice is automatically authorized at final
entry. (The option can only be enabled if the Supplier Invoice Authorization
Only By Separate Function is not selected in the Invoice tab in the
Company
page).
- If the Self-billing option is enabled, automatic
creation of finally posted supplier invoices will take place in IFS/Purchasing
on receipt of complete purchase order or specified quantity. No tolerance
checks will be performed if this option is enabled. If tax book or tax book
structure is specified, it will be used when reporting tax transactions
relating to the supplier. The specified purchase order matching level will
be used when matching purchase orders with supplier invoices.
- A supplier invoice will be generated taking into
consideration the supplier information of the invoicing supplier and not
the ordering supplier, e.g., identity, tax code, etc.
- If the tax liability type of the tax liability is Taxable, amounts
inclusive of tax will be calculated.
- If the company has tax liability Tax, the tax code specified will be
used as default when a tax code is not specified, and when an invoice is
manually entered.
- If a delivery type is specified in the
Tax Information
tab, that delivery type will be suggested as the default delivery type in
all pages where supplier invoices/Invoice lines are created (i.e.
Manual Supplier
Invoice, Posting Proposals, Supplier Invoice
Template and External Supplier Invoice Line
Information).