Document phrases can be valid for all companies or only valid for specific companies or even specific sites. This is managed in Document Phrase Detail page. By default, the document phrase is valid for all companies. For a more granular setting, the Valid for All Companies option can be turned off which in turn makes a list appear where companies are defined. In this list, you can chose to make the phrase valid for all sites within that company or specify the valid sites in the sub table.
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Access to document phrases are managed.