Whenever a financial transaction takes place in the system, the postings concerning it are created by the predefined posting types and rules defined in IFS/Accounting Rules. This means that you do not have to do anything manually as long as you have defined your rules correctly.
However, sometimes you want to decide a code part value, depending on specific requisition information, i.e., you choose not to decide a rule for this code part for all posting types affected or it is not possible to decide a rule. In these cases, you must manually establish the relationship between the code part and the requisition line by entering a pre-posting connected to the requisition line. The code part value that you enter as a pre-posting for the requisition header will then affect several postings created for this requisition. One example where pre-posting is used is customer orders where you often want the postings to include a specific project in the code part Project for all postings concerning the selling. Another example is a purchase order where you want the postings for purchasing to charge a specific Cost Center.
The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP. This is determined in Business Event/Posting Info, where you can see whether or not a posting for a specific system event is affected by the pre-posting on requisition.
Basic financial data and sets of rules for IFS Cloud are managed in IFS/Accounting Rules. Besides the regular rules, you also have to specify whether you want to use the pre-posting functionality in IFS/Accounting Rules. This is done by entering a specific posting type for each order type (see Prerequisites) and what code parts for which it should be possible to enter pre-posting.
If you try to enter a pre-posting for a requisition and have not specified it in IFS /Accounting Rules, you will receive a message that tells you that pre-posting is not specified for this order type in the posting control. Initiate the pre-posting function in Posting Control. Indicate the appropriate posting type for the code parts you intend to change.
The pre-posting can be entered on either the header or the line. The advantage of using the pre-posting on the header is that the pre-posting value is valid for the lines as well. However, this assumes the lines are added afterward. If both header and lines are already entered, you must do the pre-posting on each line.
A relationship is established between the code part and all lines previously entered on the material requisition by entering a pre-posting connected to the material requisition. The code part value that you enter as a pre-posting for the material requisition will then affect several postings created for this material requisition. The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP. When the Supply Code is purchase order, the pre-postings will be used for purchase requisition lines created from the material requisition.