Employee Qualification for Manufacturing

Employee qualification for manufacturing validates the qualifications defined for an operation, with the qualifications acquired by the employee who reports a particular operation.  This functionality is limited to the operation reporting in employee reporting mode on the shop floor workbench. The total employee qualification requirement and the availability of a particular employee qualification profile in a site can be viewed using the Employee Qualification Demand page.

Qualification Basic Data

Qualification basic data is defined in IFS/Human Capital Management. Therefore it is a prerequisite to have IFS/Human Capital Management installed, in order to use the employee qualification for manufacturing functionality.

Only the competencies and certificates are considered under the scope of employee qualification for manufacturing.

In addition to that, the option selected in the Consider Qualification Profile drop-down, on the Site/Manufacturing page, decides whether or not to validate the employee qualification for manufacturing. It also defines how the validation takes place as specified in the table below.

Consider Qualification Profile Action
Not Considered Employee qualification profiles defined on operations will not be tested against the employee's qualifications.
Allow to Report with Warning A warning message will be displayed if the reporting employee does not have the required qualification.
Mandatory Employee qualification profiles defined on operations will be tested against the employee's qualifications. Therefore, it is mandatory for an employee to have the required qualifications.

Define qualification requirements in an operation and/or subtask

Each manufacturing operation can have one employee setup qualification profile and a qualification profile to run the operation. Each manufacturing operation guideline of type Subtask can have one qualification profile to sign off and one qualification profile to sign off inspection. These profiles can be defined and/or viewed on operations that exist in clients for the following IFS components.

These profiles can be defined and/or viewed on operations that exist in clients for the following IFS components.

Assigning employees to operations

When assigning employees to an operation with a quality profile connected, system will indicate if the selected employee fulfills the qualification requirements or not. You can also filter the List of Values to show only employees with the right qualifications.

Events which trigger the employee qualification validation

The following actions performed on the shop floor workbench will trigger the employee qualification validation.

All the employees' qualifications are checked against the qualification requirement when more than one employee exists to perform an operation.

Reporting previous operations when approving an operation is possible only if there are no qualification profiles defined in any previous operation where you need to report labor hours.

Definition of a competent employee

An employee is considered as competent if all of the following conditions are met.

  1. The employee must have all the qualifications that exist in the required qualification profile on the reporting date.
    Notes: Here the qualification point of the qualification level in each qualification element, should be greater than or equal to that of the required qualification profile. The gap tolerance is not considered.
  2. The employee must have all the licenses that exist in the employee qualification profile on the reporting date.
  3. The employee must have to be in a valid employment on the reporting date.

Calculate available employee qualification for manufacturing

Employee hours available for each of the manufacturing qualification profile can be calculated using Calculate Labor Capacity for Manufacturing. Calculations can be done for a single site or to all user allowed sites. It is also possible to run the calculation as a scheduled task. You can use Calculation End Date field to define up to which date the calculation has to be made from today. If that field is left blank, then the last date for an operation that exist with the employee qualification requirement is considered as the end date of the calculation. Employee absences will be subtracted when calculating employee availability.

Note: Employee time allocations already confirmed to work order, trainings & projects will not be subtracted when calculating the employee availability.

View employee qualification data

Employee qualification demand/availability data can be viewed on the following pages.

It is also possible to navigate to the demand/availability data from the Employee Qualification Demand page.