Establish Access Rights for Serials
Explanation
This activity is used to spread access rights to the serials. There are two
steps in this activity.
You can spread access to all the parts and their alternates on all the levels
for a template part, by using the Spread Access Rights
To Parts and Serials dialog. When you select a template and give
access to a selected access group, the access is spread to all the serials of
the child parts, alternates, and disconnected serials on all the levels.
In the Spread Access Rights To Serials
dialog, you can select any top serial, and grant or revoke the access it has
received. Therefore, before you use this dialog, the serials must have received
access groups from the template level, which is done in the
Spread Access Rights To Parts And Serials
dialog.
The access groups are used to control access to the serials and to the maintenance
programs.
Step 01:
To spread access rights to the parts and serials;
- Open one of the following pages, and search for the part number for
which you want to spread access rights.
- Template
Parts
-
Template
Part
- Manage Template Structure
- And then select the option Spread Access Rights To Parts And Serials
to open the
Spread Access
Rights to Parts and Serials dialog. The fields in the Spread
Access for Template Part section will automatically receive the values
from the template part number, for which you selected the dialog.
To grant access rights to parts and serials;
- Select Grant, from the Select Access Group area
section and select the access group for which you want to grant access rights
from the Access Group ID drop-down. Select the Grant access to
not installed serials? option, if you want disconnected serials (i.e.,
serials currently not installed in a structure) for the part numbers that
are assigned to the template structure, to automatically receive the new
access group.
- By default, the Implement For option will be enabled for all
the serials belonging to the template part. If you do not want to give access
to a serial, you can disable the Implement For option.
- Click Apply to carry out the operation without closing the
Spread Access
Rights To Parts And Serials dialog. You can use this step when
you want to grant access rights to more than one access group.
To revoke access rights to parts and serials;
- Select Revoke, in the Select Access
Group area section and select the access group for which you want
to revoke access rights from the Access Group ID drop-down. By default,
the Implement For option will be enabled for all the serials belonging
to the template part. If you do not want to give access to a serial, you
can disable the Implement For option.
- If you want to run the revoke as a background job, enable the Do
you want to run the revoke in batch? option.
- Click Apply to carry out the operation without closing the
Spread Access Rights To Parts And Serials dialog. You can use this step
when you want to revoke access rights to more than one access group.
Step 02:
To spread access rights for serials of a selected top serial;
- Open the Manage Serial Structure page or the
Serial Structures page and search for the serial
for which you want to spread access rights. Then, select the option Spread
Access Rights To Serial to open the
Spread Access
Rights To Serials dialog.
- In the Access Group ID field, the access groups for the selected
serial will appear. You can either grant or revoke access to these access
groups by enabling the respective option.
Prerequisites
- The users per access group must have been defined.
- A template structure in the Active status must exist.
- A serial structure must exist to have any effect of the access right
definition.
- Access groups must have been defined for the template parts, so that
the Spread Access
Rights To Serials dialog can be used.
System Effects
As a result of this activity, the user's access to the serials will be controlled.