Enter Cash Transfer Transaction Cash Box

Explanation

This activity is used to enter and post money transfers between the cash account for which the Cash Box is entered and another cash account of the same company (= counter cash account).

There are two different methods to create the postings for the counter cash account:

• Create a cash transaction for the counter cash account. This method is to be used if the counter cash account is not connected to a cash box and no separate mixed payment is created for the counter cash account. The cash balance of the counter cash account will be updated on the same date as the cash balance of the cash box cash account.
• Create an interim posting which will be balanced when the counter cash transfer transaction in a mixed payment or a cash box for the counter cash account is created and approved. This method is to be used when a separate mixed payment or a separate cash box is created for the counter cash account. It is the only method which is allowed if the counter cash account is connected to a cash box.

 Prerequisites

In order to perform this activity:

• A cash box of the Entered status should exist.
• The Cash Transfer transaction type should be set to Used for the cash box cash account.
• A counter cash account in the same company should exist for which Cash Transfer is allowed, i.e. the Cash Transfer Method must be different from Not Allowed.

System Effects

This entry allows the cash transfer to be printed as a receipt. Receipts have to be printed for all entered transactions.

For both cash transfer methods a cash transaction and a posting of the PP1 posting type are created for the cash box cash account, and the cash account balance of the cash box cash account is updated.  A payment of the General Payment type is created.

If the Cash Transaction cash transfer method is selected a cash transaction and a PP1 posting with the reversed amounts are created for the counter cash account too. The cash balance of the counter cash account is also updated with the reversed amount.

If the Interim Posting cash transfer method is selected neither a cash transaction nor a PP1 posting are created for the counter cash account but a PP77 posting with the reversed amount is created instead. The cash balance of the counter cash account is not updated.

 

Pages

Cash Box

Activity Diagrams

Enter Cash Box Payment