This activity is used to run and schedule an event action to send notification messages to authorizers/acknowledgers about purchase authorizations. Four different types of messages can be sent. A message can be sent to notify the person who is the next authorizer/acknowledger of an authorization step. The message will list all the authorization steps that have this person as the next authorizer/acknowledger. When there are unauthorized steps that have reached the target date, scheduled messages can be sent to inform about these steps. A message can be sent to the originator i.e. the person who sends the purchase requisition or the buyer, about a purchase order that has been rejected as well as when the authorization is completed. The message will list all the purchase requisitions, purchase orders and purchase order change orders assigned to the originator which have now been rejected as well as those where the authorization is completed.
The two first messages will be sent to the substitutes for the authorizer/acknowledger of the authorization step as well as the authorizer. In case a step has been forwarded to another person the message will be sent to this person as well.
Notification Event | Event IDs for Event Actions |
Notify next authorizer/ acknowledger | NEXT_AUTH_PUR_REQ_LINE NEXT_AUTH_PUR_ORDER NEXT_SUB_PUR_REQ_LINE NEXT_SUB_PUR_ORDER |
Notify target due date | TARGET_DATE_DUE_PR TARGET_DATE_DUE_PO TARGET_DATE_DUE_PR_SUB TARGET_DATE_DUE_PO_SUB |
Notify originator about rejection | NOTIFY_PR_REJECTED NOTIFY_PO_REJECTED NOTIFY_POCO_REJECTED |
Notify requisitioner/ buyer when the authorization is complete | NOTIFY_PR_AUTH_COMPLETED NOTIFY_PO_AUTH_COMPLETED |
Notification messages will be sent to the authorizers/acknowledgers in the company who have the Notify User option enabled.