Enter No-Number Part Line, Purchase Order

Explanation

The purchase order is built in two levels, consisting of an order header and one or more order lines. Use the No Part Order Lines tab to enter purchase order lines for parts without part numbers (no-number parts).

A purchase order for purchase of no-number parts is useful when you intend to purchase a part only once and do not want to enter the part in the purchase part record.

You can enter arrivals directly for order lines without part numbers on the No Part Order Lines tab. 

Sometimes the description turns out to be lengthy. In this case, select the line and click Text Processing command. See the corresponding activity description.

For no part purchase order lines to be included in intrastat reporting, the Intrastat Affected option needs to be enabled. This option can be selected manually without having a customs statistic number or a purchase group in the part line. The customs statistic number will be fetched from the purchase group relevant to the part while selecting the Intrastat Affected option, or it can also be entered manually after enabling the Intrastat Affected option.

If you enter additional cost amounts directly on the Additional Cost Net/Curr or Additional Cost Gross/Curr field, you will not be allowed to enter additional cost details using additional cost types via the command.

Note: Order lines that are defined as Contractor cannot be received.

Prerequisites

• The purchase order header must have been entered and saved.
• Enter the technical coordinator, if applicable, on the Inventory Basic Data/Technical Coordinators tab.

For Intrastat collection - the following prerequisites apply;

• The Intrastat Affected option must be enabled in order to use the Net Weight and Customs Statistic Number fields.

 

System Effects

• As a result of this entry, an order line will be entered. The order line will receive the Released status.
• If a supplier assortment has been entered, the system checks to see whether a purchase agreement for this particular supplier assortment exists either for the order supplier or within a supplier hierarchy. If one does exist, the agreed terms (discount and additional cost) are retrieved from the applicable purchase agreement. If more than one valid purchase agreement exists, the one with the highest priority will be used and if several agreements have the same priority, the one with the latest supplier agreement date will be retrieved.
• If you are working with centralized purchasing, the system checks to see whether the entered site on the line (i.e., the demand site) is the same as the site on the header (i.e., the purchase site). If this is not the case, the Central Order option on the order header will be automatically enabled. If the sites do not belong to the same financial company, any preposting information saved on the header will not be inherited by the line.
• If the Use Price Incl Tax option is enabled, the Price/Curr, Price/Base and Additional Cost fields are non editable and the price is calculated based on the price including tax value and the connected tax codes. The additional cost amount is calculated based on the connected tax codes and the additional cost gross amount. The Price Incl Tax/Curr, Price Incl Tax/Base and Additional Cost Gross/Curr fields are editable.
• If the Use Price Incl Tax option is disabled, the Price Incl Tax/Curr, Price Incl Tax/Base and Additional Cost Gross/Curr fields are non editable and the price including tax is calculated based on the value entered for the price and the connected tax codes. The additional cost gross amount is calculated based on the connected tax codes and the additional cost net amount. The Price/Curr, Price/Base and Additional Cost/Curr fields are editable.
• The Destination Warehouse ID on an order line will automatically add line Site’s default value if a Default Remote Warehouse for Purchasing Flows is defined in Site > Shipment Management.

Pages

Purchase Order

Activity Diagrams

Enter Purchase Order
Enter Purchase Order, Basic Flow