About Project Status
A project will always be in one of the following statuses: Initialized, Approved, Started, Completed, Closed or Cancelled. The figure below shows the possible statuses and status changes for a project.
Project Statuses
Initialized
All projects are automatically set to Initialized status when created. From there the project can be promoted to Approved or Cancelled status. For more information, see Create Project Activity Description.
Approved
When the project is in Initialized status, and has a company, manager, customer and preposting, it can be promoted to Approved status. This will typically be done when the basic concept and budget has been approved. From Approved status, the project can promoted to Started status. When the project is in Approved status, you can release activities, i.e. you can release activities before the project is in Started status. When the project has been approved, you may still be in the tendering phase and the actual project has not started yet so the project has not reached the Started status. See Approve Project Activity Description for more information.
Started
When the project is in Approved status it can be promoted to Started status. This will typically be done when the detailed planning is finished and the project activities have actually started. There are no requirements to do this. From Started status, the project can be promoted to Completed status. You can release activities when the project is in Approved or Started status. See Start Project Activity Description for more information. When a project is in Completed status, it can be demoted to Started status by the Restart action command in Status command group.
Completed
This will typically be done when the project activities have been closed. When the project is in Completed status, no cost or hours can be reported on the project activities. When the project is in Completed status it can be demoted to Started status. See Complete Project Activity Description for more information.
Closed
When the financial project in General Ledger is set to completed, the project is automatically promoted to Closed status. This will typically be done when the post-project activities (reports, evaluation, etc.) have been completed. See Close Project Activity Description for more information. If the financial project in General Ledger is re-opened, the project is automatically demoted back to Completed status.
Cancelled
When the project is in Initialized status, it can be cancelled. This will typically be done when the project is terminated. Changing the status to Cancelled is irreversible. See Cancel Project Activity Description for more information.