Use this activity to connect or disconnect a cash plan snapshot to a project
cash forecast. In the dialogue, select which cash plan and snapshot to connect.
Only snapshots in status Ordered can be connected.
A cash plan snapshot holds information about objects in various parts of the
system that are used for cash planning, for example sub contracts, purchase
orders, invoices payments and general ledger transactions. The snapshot details
include information about the cash amount, currency and date, as well as project,
sub project, activity and cost/revenue element information.
The cash plan snapshot consists of planned and actual values. The planned
values include transactions from the cash plan snapshot where the cash transaction
has not yet occurred, for example sub contracts, purchase orders, invoices.
The actuals include payments and the general ledger transactions that have been
configured to be included in cash planning.
When a snapshot is connected
to the cash forecast, the matching process tries to find an exact match (the
combination of sub project, activity, cost/revenue element and currency) between
the snapshot lines and the forecast lines and adds the snapshot amounts to the
Planned From Cash Plan and the Actuals From Cash Plan
columns. Remaining Amount is calculated as Total Amount
less Planned From Cash Plan and Actuals From
Cash Plan. The Total Amount can be updated if needed.
The Remaining Amount needs to be spread and sent back to the
cash plan, as it represents the cash amounts not covered by other cash plan
sources. The planned amounts from the cash plan snapshot are also displayed,
distributed by accounting period, in the Cash Forecast Spread
Details and Forecast Spread Line Details pages.
If the Project Setup Parameters is defined with
Cash Forecasting in Multi Currency set to on, the Transaction
Currency and Transaction Currency Amount from the
cash plan snapshot details will be used in the matching process. If the
Cash Forecasting in Multi Currency is off, the Accounting
Currency and Accounting Currency Amount from the cash
plan snapshot details will be used in the matching process.
If no match
is found an exception line is added to the cash forecast, displaying the values
from the cash plan. To handle the exceptions, new forecast lines with appropriate
sub project, activity, cost/revenue element and currency from the snapshot lines
needs to be created. When this is done the application will match the snapshot
line with the new forecasted line and update the amounts.
When a snapshot
has been connected to a forecast it is possible to disconnect it and replace
it with a new snapshot.