Copy from Budget/Forecast

Explanation

This activity is used to copy budget/forecast version lines, cost/revenue spread and approval routings from one budget/forecast version to another.

The budget/forecast version into which the copying is done can be a new budget/forecast created at the time of copying or it can be an existing version devoid of budget/forecast lines or connected snapshots.

There is an option to select if the EAC or ETC should be recalculated to determine the default calculation rule for snapshot matching in the created forecast.

• If Set ETC Based on Previous EAC is selected: The EAC of the new version is calculated by adding the connected ETC and the incurred cost of this forecast to the difference between the previous forecast ETC and the previous connected ETC (of the resource forecast or CCO). The ETC will then be calculated as the difference between the EAC and the cost until the snapshot date and time. 

• If Set ETC Based on Previous ETC is selected: The ETC of the new version is calculated by adding the connected ETC of this forecast to the difference between the previous forecast ETC and the previous connected ETC (of the resource forecast or CCO). The EAC will then be recalculated to be the sum of the ETC and the cost until the snapshot date and time.

If the new budget/forecast version is created from the EAC Workbench, copy from budget/forecast can be done only when creating the new budget/forecast. EAC Workbench will not allow to copy from budget/forecast after the EAC Workbench has been created. Further Set ETC Option section will not be available in New Project Forecast assistant when creating a new forecast version by copying from an existing forecast using the EAC Workbench.

If the EAC Workbench connected to the budget/ forecast version from which the copying is done has Budget Transfers or Estimated Budget Changes or Estimated Future Commitment values, Copy EAC Workbench Information section will be visible on New Project Forecast Assistant to copy the required values into the EAC Workbench of the new Project Forecast version. If selected to copy, values will be directly copied to the respective fields in the EAC Workbench of the new Project Forecast version created.

Prerequisites

• The budget/forecast version to copy to should not have any defined budget/forecast lines or connected snapshots.

System Effects

• All budget/forecast lines from the selected budget/forecast to copy from are inserted into the destination budget/forecast and the connected EAC Workbench.
• The ETC and EAC values of the original budget/forecast will be copied over to the Previous ETC and Previous EAC fields of the new budget/forecast. 
• Any existing cost/revenue spreading may be copied, if selected by the user, and inserted as cost/revenue spreading on the destination budget/forecast.
• Any approval routing defined on the previous budget/forecast will be copied to the destination budget/forecast if selected by the user.
• A snapshot is created, if this option has been selected when defining the new budget/forecast properties.
• Any contract change orders and/or resource forecasts connected to the previous budget/forecast will have its connections and amounts copied to the destination budget/forecast if selected by the user.
• If the new budget/forecast is created from EAC Workbench;
  •  Budget Transfers, Estimated Budget Changes and Estimated Future Commitments will have their values copied to the destination EAC Workbench, if selected by the user.
  • Contract change orders will have its connections and amounts copied to the destination EAC Workbench if selected by the user. Resource forecasts connections will not be copied to the destination EAC Workbench.