Create Receiving Advice
Explanation
This activity is used to create a new receiving advice. A receiving advice
is sent to the suppliers to facilitate them to confirm the deliveries made to
us. There are two types of receiving advice: Arrived Goods and Approved Goods.
The receiving advice of type Arrived Goods is used to send the supplier information
about the arrived quantity and date. The receiving advice of type Approved Goods
is used to send the supplier information about the received and approved quantities,
as well as the dates on which the parts arrived and were fully inspected.
The receiving advice header must first be entered, and then the purchase
order receipts available on
Available
Receipts in
Receiving
Advice must be connected. The receipts available for connecting will
be limited by the conditions you set on the receiving advice header. These include
dates entered in the Date From and Date Until fields, as well
as by the type of receiving advice. (Only receipts in the Received status can
be connected to a receiving advice of the type Approved Goods). You can connect
receipts from different sites. For internal suppliers, you can only connect
receipt lines from one site.
Note that a receipt once connected to a certain type of receiving advice,
will not be available for connection to another receiving advice of the same
type. You cannot connect any receipts after the receiving advice has been communicated.
Prerequisites
- A receiving advice type must have been selected in the Receiving
Advice list on Message Defaults
in Supplier/Purchase. It should not
be set to Do Not Use. Only the types of receiving advice selected can be
created and sent to that supplier.
- To be able to connect the receipt lines, the receiving advice header
must be in the Created status.
- If you want to connect lines to a receiving advice of the type Arrived
Goods, there must be at least one receipt from the supplier, either in the
To be Received, To be Inspected, or Received status. To be able to connect
a receipt line to a receiving advice of the type Approved Goods, it must
be in the Received status.
- If you want to connect lines that contain consignment parts, for type
“Approved Goods”, consumption should be done to the relevant receipt line
and the consumption date should be within the valid period of the Receiving
Advice. Type “Arrived Goods”, only requires the receipt line to be within
the valid period of the Receiving Advice.
System Effects
- A receiving advice will be entered and saved for the supplier, and will
be available for printing, sending, and invoicing.
- You will not be able to update any values on the receiving advice header
after the receipt lines are connected to it.
- Once a receipt line is connected to a receiving advice of a given type,
it wont be available for connecting to other receiving advice of the same
type.
- If the supplier has been enabled for both types of receiving advice,
once a receipt line is connected to a receiving advice of the type Arrived
Goods, it may be subsequently available for connecting to any single receiving
advice of the type Approved Goods (Note: The receipt line must be
in the Received status to connect to an Approved Goods type of receiving
advice). Any receipt line connected to a receiving advice of the type Approved
Goods will be available for connecting to another single receiving advice
of the type Arrived Goods.