Change Arrival Data, Dispatch Advice

Explanation

All receipt lines must be entered as arrived and, when using dispatch advice, this is done in the Register Partial Shipment Arrivals page. This includes both the orders concerning inventory parts and non-inventory registered purchase parts.

You perform the arrival registration in various dialogs, depending on whether the entire shipment is accepted and entered as is, the parts are serial handled and if the serial numbers are defined at the arrival registration or at a later time. If you are handling serial-handled parts and have decided to wait with the serial numbering, you can enter the arrival by using the dialog for parts without serial numbers. Note that if you postpone the serial numbering until after the parts have been entered as arrived, you cannot use the supplier's serial numbers. If you want to use them, you must do the serial numbering at the arrival registration.

You can change some of the indicated data in the corresponding dialog. In the Receive dialog, you can change the quantity arrived, change or add the quantity to inspect, change or add the quality controller, change receive case, and change the destination location. Moreover, you can add or change the lot/batch number, change the revision number, and enter the W/D/R number, all in accordance with specific rules and existing basic data. These possibilities are also available in the Receive with Serials/Lots dialog, i.e., the dialog for serial handled parts. Notice that non-inventory registered purchase parts and no-number parts do not use any location.

If you want to change the receive case from one without inspection to one with inspection, you must specify a quantity to inspect.

Prerequisites

• A dispatch advice must have been sent from the sender.
• The quantity arrived can be changed and the arrival partially entered. However, a control function might have been activated and an over delivery percentage might have been specified on the purchase part. If you have increased the quantity arrived over the delivery tolerance, the system warns you. The default setting for a new purchase part is that no over delivery check is performed.
• The quality controller must have been entered in the Receipt Basic Data/QC Analysts tab.
• The receive case must be compatible with the part on the purchase order, i.e., all receive cases do not work with, for example, no-number parts, or non-inventory parts.
• The destination location must have been entered in the Inventory Locations page. The location must have been connected to a proper location group. To simplify the work in the receipt function, you can connect default locations to the inventory part or the site.
• To add a lot/batch number, the function must have been activated in the Part/Main tab.
• To change the revision number, the part must have at least two revision numbers.

System Effects

The system effects depend on which changes you have performed. The arrived quantity might have been decreased or increased. The quantity to inspect and the quality controller might have been changed or added. The receive case and the destination location might have been changed. The receipt line might have a W/D/R number, lot/batch number, or a changed revision number assigned.

Pages

Incoming Dispatch Advice
Register Partial Shipment Arrivals

Activity Diagrams

Report Arrival Using Dispatch Advice