Customer Part Acquisition Value

Introduction

When you keep parts in your inventory that belong to your customers, you may need to keep a record of the customers' acquisition values for the parts. Despite the fact that the customer-owned stock is not part of your inventory value, there may for instance be legal, auditing, insurance, and reporting reasons for keeping track of the acquisition value of the parts, i.e., the value that the parts have to the customer. The part acquisition values are maintained in the customers' currencies.

Acquisition Value Level

The need for tracking part acquisition values may be customer-dependent, i.e., some of your customers could require that you record values while you may not need to do so for other customers. In addition, the level of tracking wanted may differ. When maintained, the acquisition values can be by part, lot, or serial. Therefore, you can choose between the following four levels of acquisition value handling for each of your customers:

No Acquisition Value: Acquisition values are not maintained for the customer. This is the default setting.
Part Level Acquisition Value: One value is maintained for the part. The value is not changed or modified based on either lot or serial.
Lot/Batch Level Acquisition Value: If the part is lot-tracked, then one value is maintained for each lot, independent of whether the part is also serial-tracked. If the part is not lot-tracked, then the value for that part is maintained by part only.
Serial Level Acquisition Value: If the part is serial-tracked, then one value is maintained for each individual. If the part is tracked by lot and not by serial, then one value is maintained for each lot. If the part is neither lot- nor serial-tracked, then the value for that part is maintained by part only.

Automatic Capture of Acquisition Values

When customer-owned stock arrives or is received into inventory, an estimated acquisition value is automatically stored for the part if one does not already exist on the level specified for the customer. If the acquisition values are to be tracked by lot or serial, and the lot or serial values are not entered on arrival, then an acquisition value record is created on part level if it does not already exist. When the lot or serial values are indicated as part of the receipt handling, new acquisition value records are created on the level specified for the customer, if they do not already exist. If a record already exists for the appropriate combination of part, lot, serial, and customer, the value is not automatically updated. Depending on how a customer-owned part is received, the following estimated acquisition values are used:

If the part is received on a purchase order, the estimated acquisition value is the price per inventory unit on the purchase order line, excluding any discount or additional cost.
If the part is received from a manufacturing, assembly, or repair shop order, the estimated acquisition value is the cost per inventory unit on the shop order. If the shop order is for a quantity greater than one, the cost is determined assuming that standard quantities are used for material and operations.
If the part is received from a disassembly shop order or from another source where a value cannot be determined, the inventory value the part would have if it were not externally-owned is used as an estimated acquisition value.
If the ownership of a part is transferred from one customer to another, the acquisition value for the previous owner is used, if available on the same level of detail as required by the receiving customer. Otherwise, the inventory value the part would have if it were not externally-owned is used.
If the part is received as a work order return, the inventory value the part would have if it were not externally owned is used.

On an automatically created customer part acquisition value record, the Source field is always set to Estimate.

Updating Acquisition Values

Existing customer part acquisition value records can be updated manually. Typically, this is done when you receive new or updated acquisition value information from a customer. When updating a value, it is possible to modify its source and register additional information. You can view a history of the updates that have been made for a specific acquisition value record.

Display of Acquisition Values for Parts in Inventory

The customer part acquisition values are also displayed in Inventory Part In Stock so that you easily can query and summarize the acquisition values of the customer-owned parts that are currently in your inventory.