Enter External Supplier Invoice Parameters

Explanation

This activity is used to define a number of parameters that will control the loading of external supplier invoices, which are normally created in a non-IFS system.

One set of parameters refers to a load type. Several load types can be defined. A load type is referenced when loading invoices into the external interface. At least one load type must be defined in order to perform a load. An invoice type must be defined for each load type. This invoice type will be used when loading transactions for which the invoice type is not defined. Invoice types must first be defined in the Supplier Invoice Types window in IFS/Invoice.

One load type can be defined as the default load type and it will be suggested when using the load interface. The parameters for a load type control the following:

• Is it allowed to manually modify the external invoices or not?
• Is it allowed to manually remove loaded external invoices or not?
• Should external customer invoices be checked and created immediately after the external file is loaded?
• Are partially-created invoices allowed or not?

Prerequisites

These prerequisites must be completed prior to loading external invoices:

• Basic data for accounting rules must be defined.
• General basic data for supplier invoices must be defined. This includes defining invoice types, which is done in the Supplier Invoice Types window in IFS/Invoice.
• Parameters that control the load of external supplier invoices must be defined.

System Effects

As a result of this activity, it is possible to load external supplier invoices to IFS/Invoice.

Pages

External Supplier Invoice Parameters

Activity Diagrams

BDR for External Supplier Invoices