This activity is used to manually match purchase order receipts, charges or rental transactions with Posting Proposals. The expense postings connected to each order line, i.e., each part purchased, are automatically retrieved as individual posting lines on the Posting Proposals, when the matching is carried out. Invoice lines that contain no part or additional costs that are left unmatched by the automatic matching process. In order to match those lines, the Post from Purchase Order dialogue box must be used. If the corresponding purchase order line(s) is not received at the time the automatic matching takes place, it will be left unmatched and the Post from Purchase Order dialogue box can be used when the relevant purchase order lines are received.
The manual matching can be performed irrespective of whether the purchase order number is known to you or not.
Once you enter the purchase order number or the supplier ID for a new supplier invoice, all purchase order lines that have been received and have passed through quality control for receipt lines of this particular purchase order or supplier will be available to be matched with the invoice. It is possible to change the quantity, gross and net price, discount, additional cost and non-deductible tax amount for each purchased part according to the content of the invoice in the Post from Purchase Order dialog box. You can choose to match all order lines at once, or with just a selected number of order lines.
If the supplier uses matching level PO Header or PO Receipt, the posting lines created on the Posting Proposals are not connected specifically to individual invoice lines, but as cost postings for the total net amount. If the supplier's matching level is PO Line the posting lines created on the Posting Proposals is connected to a specific invoice line. Each received order line automatically generates one or more posting lines on the Posting Proposals with the help of posting control or Pre-Posting previously entered for an order line.
In order to perform this activity the following prerequisites must be satisfied.
As a result of this activity, each received order line included in matching will automatically generate one or more posting lines on the Posting Proposals with the use of posting control or any defined Pre-Posting connected to order lines. If there is a price difference between the purchase order line and the Posting Proposals, a price difference posting will be created automatically.
If there is a non-deductible tax difference between the purchase order receipt and the supplier invoice, a non-deductible tax difference posting will be created automatically. All postings on the matched invoice are connected to individual invoice lines.