Match & Check Selected Items

Explanation

This activity is used to perform the payment matching for the selected payment lines and to check the selected payment lines included in a load ID, that have not been matched and checked automatically while loading. If an error is found in any line, a message appears in the Error field for that specific line. All lines within one load must be correct before the load ID can be transferred to mixed payment.

By using this activity, the payment line can be matched in general if matching identifiers are used for the payment format, e.g. for payment format MT940NLABN, which is a bank statement of account file. The payment can be matched with customer invoices and issued check items, which can be supplier check item or customer repayment check item. The payment matching can also be used to complete a direct cash payment automatically by using the pseudo code identifier type. When a pseudo code is found in the file according to the matching identifier, the code string, text and process code of the pseudo code are applied to the manual posting of the direct cash transaction. The manual posting is updated by the matching also for the direct cash transaction for which the manual posting was manually changed.

The matching identifiers will be disregarded for an external payment transaction,

• If the imported file is a return file to acknowledge a direct debiting, supplier payment order or customer repayment order
• If the file template is used to identify the invoice with the payment reference
• If a new customer difference item should be created

Even though the matching for the payment is not performed, the transaction is checked and errors and/or warnings are displayed.

Prerequisites

In order to perform this activity, a load ID must have been entered in the External Payments page.

System Effects

As a result of this activity,

• The selected items will be verified for possible matching, e.g. customer number and/or invoice number, based on the setup defined in the External Payment Parameters page.
• The invoices matched with the payment are saved to the External Payments Matching Details page.
• The External Payment Details page is updated with the issued check or manual posting, if the payment was sucessfully matched with a check item or automatically completed by using a pseudo code.
• New customer difference items are created to write off the overpayments and underpayments of customer invoices within defined tolerances or exact amounts. The write-off difference items are saved to the External Payments Matching Details page.

Pages

External Payment Details

Activity Diagrams

Import Payment Transactions