Create Payment Order
Explanation
This activity is used to create a payment order from an acknowledged payment
proposal. The payment order contains output data on file or other media, depending
on the selected payment method and its related payment format.
The said output type file can be saved in a secured location based on the IFS
connect setup if Run Only in Background option in Payment Formats
per Company is enabled. Payment advice per supplier can
be printed depending on the setup in the supplier's side. It is also possible
to send a payment advice directly to a AP supplier contact of the respective
supplier when printing payment advice. The payment advice will be sent to supplier
based on the output media connected to AP supplier contact. Email,
Mail to Fax, XML and Printout are the output media supported
for payment advice.
If payment method plans have been used and the payment order has been created,
the payment proposal and the connected payment method plan will be removed.
Prerequisites
- The supplier payment proposal must have been acknowledged.
- If the output type file must be created in a secured folder the
Run Only in Background option in the Payment
Formats per Company should be enabled.
- The Generate Payment Advice option should have been set to "Yes"
in the Payment Formats per Company page for the required payment
format in order to print the payment advices.
Note: In the
Payment Formats per Company page, select the required payment
format and click Payment Formats if you want to select the
Generate Payment Advice option.
- If you want to generate payment advices in batches based on output media
and language set Payment Advice as a Single Print Job option to "Yes"
in the Payment Formats page.
- Open the Supplier page and select At Create Order
or Depending on Format from the Payment Advice list if
a payment advice ought to be printed with the supplier payment order. If
you select At Create Order, the payment advice will be generated
when creating supplier payment order without checking for any specific condition.
If you select Depending on Format, conditions for the respective
payment format should be satisfied in order to generate the payment advice
when creating supplier payment order.
- Select the name of the AP supplier contact and output media type from
the AP Supplier Contact group box in the Payment tab
of the Supplier page if the payment advice need to be sent
to a supplier directly based on the selected output media.
The following prerequisites should be met in order to send the payment advice
using output media:
- IFS/Print Server and IFS/Connect has to be installed.
- Print Server Archiving has to be enabled.
- The PDF_REPORT_CREATED event must be defined and enabled.
- If the payment advice should be sent as an Email, select
E-mail from the Communication Method field in the Supplier/Comm
Method tab and specify the receiver's e-mail address in the Value
field for the respective supplier. The supplier's AP Supplier Contact
should be entered using list of values in the Supplier/Payment
tab. And also select E-mail as the output media type from the Supplier/Payment
tab.
- If the payment advice should be sent using Mail to Fax,
select Fax Server from the Communication Method filed in the Company/Comm
Method tab and specify the fax server in the Value field
for the company. In the Supplier/Comm method tab fax
should be selected as communication method and the receiver's fax number
should be specified in the Value field for the respective supplier.
The supplier's AP Supplier Contact should be entered using list of
values in the Supplier/Payment tab. And in the Supplier/Payment
tab select Mail to Fax as the output media type.
- If the payment advice should be sent as an XML file, in the Supplier/Comm
Method tab a communication method and a corresponding value for
the communication method should be added. The supplier's AP Supplier
Contact should be entered using list of values in the Supplier/Payment
tab. And in the Supplier/Payment tab select XML as
the output media type.
System Effects
As a result of this activity, a payment order is created.
Creating a payment order results
in payment advices generated in the Report Archive window as follows;
If the Payment Advice as a Single Print Job option is set to "Yes"
in the Payment Formats page;
- The system will distribute the payment advice to each supplier/payee
based on the value connected to the output media when the selected output
media is Email or Mail to Fax.
- The system will generate a single xml file for all the suppliers/payees
having the output media type XML.
- The system will generate a single PDF file for all the suppliers/payees
having the output media type Printout.
- All the payment advices generated are grouped based on the output media
and language of the supplier/payee and shown in the Report Archive
window.
If the Payment Advice as a Single Print Job option is set to "No"
in the Payment Formats page;
- The system will distribute the payment advice to each supplier/payee
based on the value connected to the output media when the selected output
media is Email or Mail to Fax.
- The system will generate an XML file per supplier/payee for all the
suppliers/payees having the output media XML.
- The system will generate a PDF file per supplier/payee for all the suppliers/payees
having the output media Printout.
- All the payment advices generated per supplier/payee will be shown in
the Report Archive window.
There are no payments created within the system until the invoices and payments
on account are removed from the payment order using the Acknowledge Payment
activity. Included invoices cannot be selected for payment when they are included
in a payment order.
Restrictions
Unicode Restrictions - File Generation in Finance