This activity is used to enter information about Bills of Exchange sent to suppliers. General Bill information to be entered includes supplier, currency, amount, and due date. You also specify the cash account from which the Bill should be cashed. You can also specify a bill type when entering the bill of exchange information. The bill type selected will determine the features that will be used when entering supplier bill of exchange payments. Features relevant for each bill type is defined by selecting the relevant parameters for the Supplier Bill of Exchange document type, in the Payment Documents page. If the Allow Stamp Duty option is set to "Yes" for the bill type, it will be required to apply stamp duty for the supplier bill of exchange. The stamp duty applicable for the supplier bill of exchange will be calculated based on the basic data specified in the Stamp Duty page.
If stamp duty is to be applied for the bill type and if the bill of exchange amount is more than the minimum division amount specified in the Stamp Duty page, the bill will be divided into several bills to decrease the stamp duty amount applied for the bill. Otherwise, (i.e. if the bill of exchange amount is less than the minimum division amount, but more than the minimum BoE amount) no division will be made for the bill of exchange, but stamp duty will be applied based on the information in the Stamp Duty page.
Before saving the Bill you can match it with supplier invoices. See further the Enter Matched Supplier Invoices activity. When the Bill is saved, the matched invoices are paid and the supplier debt from the invoices (IP1) is removed. However a new supplier debt appears (PP26) which is represented by the entered open Bill of Exchange. If the Bill is not completely matched with invoices, the remaining unmatched part is stored as a payment on account, which can later be matched with invoices in the Supplier Offset function. After entry, the status of the Bill is Created, and the open Bill is found in the AP ledger with its Series ID and number.
Supplier Bills can be specified in the accounting currency, or in EUR if the accounting currency is an EMU currency. When matching a Bill with invoices, you can mix EMU currencies. A Bill in EUR can for example cover invoices in DEM or FRF.
General basic data and supplier must exist.