Repost Supplier Ledger Item to Other Identity
Explanation
The Repost Supplier Ledger Items to Other Identity activity is used
to change the supplier identity of unpaid supplier ledger items. This can be
necessary if several suppliers are merge to a single identity or if one supplier
is split into several new suppliers. When reposting invoice ledger items, you
can select a new invoice type if needed. Moreover, you can enter notes both
for the old and new items to record further information.
Prerequisites
This activity requires that supplier ledger items in unpaid but authorized
status exist which are not yet included in an open payment.
The user must belong to a user group which is linked to a voucher type of
function group U and to the accounting period which includes the voucher date
of the reposting.
A payment series ID must be connected to the payment type code for Supplier
Ledger Item Reposting in Payment Basic Data.
The reposting method in Company/Payment/Posting Parameters must have
the applicable value (Reverse/Correction).
The following posting types must be set up in posting control to create
the postings for the new ledger items:
- To repost invoices or difference items, posting type IP20 must
be set up to create postings for the new supplier identity.
- To repost advance invoices, posting types IP16, IP18,
IP22 and IP24 must be set up to create postings for the new
supplier identity.
- To repost payments on account, posting type PP7 must be set up
to create postings for the new supplier identity.
- To repost payments in advance, posting types PP37, PP39
and PP41 must be set up to create postings for the new supplier identity.
System Effects
A voucher of function group U and a payment of payment type Supplier Ledger
Item Reposting will be created. The ledger items with the old identity will
be offset, i.e. get Paid status. For each ledger item which is offset,
a new unpaid ledger item with the new supplier identity will be created. Moreover,
- for each reposted invoice or difference item, a new difference
item will be created for the new supplier identity. The new difference items
will get the invoice type entered in the Repost Supplier Ledger Items
- Offset dialog. The invoice number will be the old invoice number
with the prefix entered in the Repost Supplier Ledger Items - Offset
dialog. Invoice date, payment terms and payment plan, payment reference,
language code, currency rate, payment method and payment address ID will
be inherited from the original invoices. The default document address ID
of the new supplier will be set as invoice address ID. As a new difference
item is created, it will not be possible to print the new item. No new tax
transactions will be created in tax ledger but all tax codes from the original
invoices will be copied to the invoice lines of the new difference items
for potential later tax reductions.
- for each reposted advance invoice, a new advance invoice
including counter posting and tax postings will be created for the new
supplier identity. The old advance invoice(s) will be written off using
the tolerance write-off code. The new advance invoices will get the invoice
type entered in the Repost Supplier Ledger Items - Offset
dialog. The invoice number will be the old invoice number with the prefix
entered in the Repost Supplier Ledger Items - Offset dialog.
Invoice date, payment terms and payment plan, payment reference, language
code, currency rate, payment method and payment address ID will be inherited
from the original advance invoice(s). The default document address ID of
the new supplier will be set as invoice address ID of the new item. As a
new difference item is created, it will not be possible to print the new
item.
- for each reposted payment on account, a new payment on account
will be created for the new supplier identity. The new payment on account
will get the next series number from the Supplier Payment on Account
payment document type.
- for each reposted payment in advance, a new payment in advance
including tax posting and tax counter posting will be created for the new
supplier identity. The new payment in advance will get the next series number
from the Supplier Payment in Advance payment document type. Reversed
tax transactions will be created in the tax ledger for the old (offset)
payment in advance, and new tax transactions will be created for the new
payment in advance.
Note: Entered notes will be attached to the old and new items.