Report Resource Usage

Explanation

This activity is used to report time for the work that has been performed on a work task. The time spent for the Person or Tool/Equipment resources can be specified through this activity. The dialog Report Time or Quick Report or Work Task Time Reports page can be used to report time.

Time reporting for Person resources could be done from a resource, employee or secondment employee of another company.

Through the Report Time dialog or Work task Time Reports page, time can be reported depending on the Resource Group, Maintenance Organization, Time Type or Employee.
Through the Quick Report dialog, the hours spent and time type can be defined. The logged in user will be set as the Reported By.

 Once time has been reported, relevant work task transactions will be created for the reported time with transaction type Person or Tool/Equipment.

In the Ad hoc Work Reporting assistant, the work task is created after finishing the assistant. So the time reports entered for demand type Person or Tool/Equipment in the Time - Expenses step and the relevant work task transactions will be created after the work task is created.

For service related activities the Time Type can be specified, so that sales lines are created with relevant price information.

Note: If IFS/Human Resource is installed and if the EDITWOTIME property code is defined for your company and has the property value YES, it will be possible to continue reporting or modifying time when the day for the employee is confirmed, authorized or transferred. If the property value is set to No, then it will not be possible to update the time for the employee once the day is confirmed, authorized or transferred. (This is valid for time reported for a resource type Person)

Prerequisites

• A work task must exist in released state or above.
• Information on the maintenance organization, resource group or employee, including the hourly rate, must have been entered in the Resource Detail page.
• Information on time type must have been entered in the Organization Basic Data page .
• If overheads are used, then it has to be defined in Cost Details Basic data page.
• If the function Use Employee Labor Cost is used, then it has to be defined in the Company Details page.
• If IFS/Service Management is used, information on the sales part must have been entered in the Sales Parts page.

System Effects

• As a result of this activity a work task transaction is created as well as a record in the Cost page with the cost information.
  • The cost is taken from the resource group. If no resource group has been defined when reporting, then the cost is taken from the Maintenance organization cost.
  • Overhead cost is included in the work task transaction.
  • If the function Use Employee Labor Cost is used, then the hourly cost is calculated based on the employees salary information, or the standard cost information in HR.
• If IFS/Service Management is used and if there is a customer connected to the work task it will create a record in Sales tab to display the revenue information.

Note: If the AUTO_AUTH_SIGN property for the MaintenanceConfiguration object LU in the System LU Values/Object Property tab is set to TRUE, the transactions with cost type Person is automatically authorized when setting the work task status to Reported or above.
If the AUTO_AUTH_SIGN_TOOL property for the MaintenanceConfiguration object LU in the System LU Values/Object Property tab is set to TRUE, the transactions with cost type Tool is automatically authorized when setting the work task status to Reported or above.

Pages

Ad hoc Work Reporting
Execute Work Order
Execute Work Task
Work Task

Activity Diagrams

Ad hoc Work Reporting
Report Work Task
Report Work Task. MRO