Define External Payment Parameters per Payment Method
Explanation
Use this activity to create new external payment parameters for a specific
payment method and to select general matching parameters, e.g., if tolerances
are to be used when the payment is matched.
The external payment parameters has the settings to import the external file
and to process the external payment. You can only use the payment methods in
the external interface for payments for which you have created the external
payment parameters. The file import requires external payment parameters for
a payment method which is linked to a payment format with a file template. A
payment format without a file template can be used only to enter external payments
manually. For this purpose, the payment method must be connected to payment
format of type Empty Format.
If message codes are predefined in the payment format, the message codes
will be copied to the message codes of the external payment parameters when
the new external payment parameters are saved. The same applies for the reason
codes, that can be predefined per message code in the payment format. Once the
external payment parameters are created for the payment method, more parameters
can be subsequently added, such as matching identifiers, segmentation criteria,
company identifiers and tolerances for write-off. You can also modify
the message codes, e.g. to specify the account or pseudo code that can
used for a direct cash payment.
To create external payment parameters for a payment method:
- Open the External
Payment Parameters page.
- Click New to enter new parameters for a payment method.
- Enter a method in the Payment Method field for which you want
to create the external payment parameters. You can also select the payment
method from the List of Values.
- Select the Default option, if the payment method should be displayed
by default in the Load File
dialog.
- Select the Allow Automatic Matching option, if the imported data
should be validated and the payment should be matched during file import.
- Select the Only Complete Matching of Payment Amount option, if
the payment should be matched with invoices only, which open amount matches
exactly the payment amount.
- Select the Consider Customer/Company Tolerances when Matching
option, if the tolerance percentage and the tolerance amount defined for
the customer and/or for the company should be used when matching the payment
with invoices.
Note: The tolerance days for the discount defined
for the customer and/or the company, are considered for the calculation
of discount irrespective of this option.
- Save the information.
Prerequisites
In order to perform this activity,
- The payment method must be predefined in the
Payment Methods page.
- The payment format of the entered payment method must be connected to
a file template.
- The payment format should be of type Empty Format if the payment
format is not connected to a file template.
System Effects
As a result of this activity,
- The message codes of the payment format are copied to the
External Payment Parameters/Message
Codes tab,
if message codes are connected to the payment format.
- The reason codes connected to the message code of the payment format
are copied to the External Payment Parameters, and can be further set up
in the Reason
Codes per Message Code dialog.
- The additional parameters such as message codes, matching identifiers,
segmentation criteria, company identifiers and
tolerances for write-off can be entered in the respective tabs of the
External Payment Parameters
page.
- The payment method can be used to import an external payment file and
if the Default option is selected, this payment method will be displayed
in the Load File dialog.
- The payment transactions will be matched and checked automatically during
file import, depending on the general matching parameter Allow Automatic
Matching.
- The copied message codes will be used when an external file is imported
with the payment method.
- The general matching parameters Only Complete Matching of Payment
Amount and Consider Customer/Company Tolerances
when Matching will be used when the external payment transaction matched
with invoice installments.
- The general matching parameter Only Identifiers Connected to Message
Code will be used when the external payment transaction is matched.