Specify Internal Ledger Authority Combinations
Explanation
This activity is used to specify authority combinations for an authority
class in Internal Ledger. The combination blocks or permits users who belong
to the authority class to view information on certain code strings in the various
query windows and reports in IFS/Internal Ledger, as well as in reports created
in IFS/Reporting.
When defining combinations the code parts can be marked in four different
ways:
- Enter a value for the code part. This indicates that, if you are specifying
combinations which are allowed, users who belong to this authority class
can query the code part if it contains this value. If you are specifying
combinations which are not allowed, users in this authority class cannot
query the code part if it contains this value.
- Enter a space. This indicates that if you are specifying combinations
which are allowed, users in this authority class can still query even if
no value is specified on the code part. If you are specifying combinations
which are not allowed, if the code part is left blank, users will be able
to query only the code parts which have values specified and not the code
parts which have no value specified.
- Enter a percent (%) sign. This indicates that, if you are specifying
combinations which are allowed, users in this authority class can query
on this code part regardless of its value. If you are specifying combinations
which are not allowed, users in this authority class cannot query on the
code part at all. You can also enter a value, such as 3%, in the Account
field. This indicates that all accounts beginning with 3 are either allowed
or not allowed, depending on how combinations are defined.
- Enter an underscore ( _ ). This indicates that, if you are specifying
combinations which are allowed, users in this authority class can query
on this code part regardless of the value in this position. If you are specifying
combinations which are not allowed, users in this authority class cannot
query on a code part if it contains a value in this position. For example,
if you are specifying that code B_3_ is not allowed, users in this authority
class cannot query on code part B, if the code part is 3 characters long
and has 3 in the second position.
Prerequisites
Before authority combinations can be specified, the following must have been
completed:
- At least one internal ledger must have been created.
- Your user should be connected an internal ledger.
- At least one authority class should be entered for your company in IFS/Internal
ledger.
System Effects
As a result of this activity, a user belonging to an authority class is either
allowed or not allowed to to view information on specific code strings in the
internal ledger.