When starting to use IFS Cloud, the information on the voucher type must be modified. The voucher type information is used when financial transactions are created in the various components in IFS Cloud.
When a new company is created, the system automatically creates function groups, voucher types, and voucher number series. The user group AC is linked to all voucher number series, except for voucher type YE - Year End Accounting. The user group YE is linked to the voucher number series for voucher type YE. Each voucher type is linked to a function group and has one voucher number series per year or per period if the Voucher Number Series per Period was enabled when creating the company. User groups are also linked to the voucher number series that they will use. IFS Cloud has several predefined function groups (see below).
The Voucher Types page in IFS/Accounting Rules contains information about the voucher types and the function groups in the company. IFS Cloud has several predefined function groups. Each voucher type is linked to a function group and has one voucher number series per year. The number series are entered in Voucher Series Per Voucher Type. In User Group per Voucher Series, the user groups are linked to the voucher number series that they will use.
Translate Description
The description for the voucher type can be translated into several languages. This is done in Company Attribute Translations, which is reached via the Translation command in the Voucher Types page.
Function Groups
The function groups in the list below are default when a company is created. The function groups are pre-defined in the system and cannot be changed. One or more voucher types can be connected to each function group.
| Group | Description | Used in Component |
| 0 | Purch Non Inventory | IFS/Purchasing |
| A | Fixed assets accounting | IFS/Fixed Assets |
| B | Payments received | IFS/Payment |
| C | Consolidation | IFS/Consolidated Accounts |
| D | Multi Company Voucher | IFS/Accounting Rules |
| E | Personnel transactions | IFS/Travel Expense |
| F | Customer invoices | IFS/Invoice |
| G | Offset accounts receivable and payable | IFS/Payment |
| I | Supplier invoices, preliminary entry | IFS/Invoice |
| J | Supplier invoices, final entry | IFS/Invoice |
| K | Corrections | IFS/Accounting Rules |
| L | Inventory/stock movements | IFS/Purchase |
| M | Manual vouchers | IFS/Accounting Rules |
| N | Mixed payment | IFS/Payment |
| O | Shop Order Operations | IFS/Shop Order |
| P | Project transactions | IFS/General Ledger, project accounting |
| Q | Preliminary balance at the start of a new company | IFS/Accounting Rules |
| R | Interim voucher | IFS/Accounting Rules |
| S | Employee Payment | IFS/Payroll |
| T | Time transactions | IFS Maintenance |
| U | Payments | IFS/Payment |
| V | Time Transactions Work Order | IFS/Work Order |
| W | Payroll transactions | IFS/Payroll |
| X | Accrual voucher | IFS/Accounting Rules |
| Y | Project Work in Progress | |
| YE | Year End Accounting | IFS/General Ledger |
| Z | Periodical cost allocation | IFS/Periodical Cost Allocation |