Remove Personal Information

Explanation

This activity is used to remove personal information.  Removed personal information will have to be Confirmed and Approved in Personal Information Change Requests page to be displayed in My Personal Information / Employee File / Personal File. Personal Information pertaining to the following areas can be removed through My Personal Information Change / Personal Information Change pages:

• Documents
• Address
• Contact Methods
• Payment Information

Once a record is removed until approved it's visible in Information Change Details. Until approved the changes can be withdrawn any time. Records can be Removed and Confirmed at once or can be Removed and later Confirmed through My Requested Changes section as well. In My Requested Changes section the facility is provided to withdraw a removal request. All removal requests will be shown with the Change Type Removal.

My Personal Information Change is used by self to remove personal details. Personal Information Change is used by Manager to remove personal information on behalf of reporting person and / or to approve his / her removed personal information. Personal Information Change Requests is the overview page used by Manager to approve reporting person's personal information change requests for information removals.

Prerequisites

• If the Company Property DIRPERINCH is set to YES a link is enabled in My Personal Information called My Personal Information Change. Since this property restricts to directly do changes in My Personal Information it is mandatory that personal information changes are only done through My Personal Information Change page.
• Personal Information Change Request data removal and approval are access controlled. The required self and person access attributes should be added to the self and manager access roles.
• Personal Document, Payment Information are access controlled; for data removals to be reflected for documents and Payment Information the relevant access attributes should be added to access roles.

System Effects

• Before confirmation all removal requests will be shown under My Requested Changes in the Preliminary status.
• On successful approval the relevant personal information details should be removed from My Personal Information / Personal File / Employee File.

 

Pages

My Personal Information Change
Personal Information Change
Personal Information Change - Admin

Activity Diagrams

Request Changes to Personal Information