Enter Customer Invoice Posting Control Information

Explanation

Use this activity to enter posting control information related to the entry of customer invoicing. This task, to be performed by a system administrator or equivalent person, is mandatory for printing checks.

The following posting types and control types are used in the Handle Customer Invoices without Customer Order process. The information can be used as a guideline when setting up the posting control in a company at system start up. For further information on Posting Control in Financials, see the process, Set up Financial Basics.

Existing Posting Types in Customer Invoicing

Available Control Types

Allowed Combinations of Posting Type Control Type

Note: Control Type AC2, Pre-posting, is not available for Code part A.

Connection between Posting Types and System Event

• IP2 Description of use: Manual Customer Invoice and Instant Invoice. When posting a customer invoice, the customers ledger account will be affected automatically due to this posting type. It also occurs in Payment/Customer Payments. When paying the invoice, the claim will be offset.

Debit or credit posting: Customer claims are normally posted as debits, if it is not a credit invoice, then the claim is reduced on the credit side. When paying the invoice, the claim is reduced on the reverse side.

• IP4 Description of use: Manual Customer Invoice and Instant Invoice. When posting a customer invoice the tax account will be affected automatically due to this posting type.

Debit or credit posting: Normally a credit posting, when it is a debit invoice.

• IP6 Description of use: Instant Invoice. When creating and printing a customer invoice, it is possible to add invoice fee on it, according to basic data in the system. This posting type will post it to the right account.

Debit or credit posting: Normally a credit posting, to be seen as revenue, when creating a debit invoice.

• IP7 Description of use: Instant Invoice. When creating and printing a customer invoice, it is possible to have invoice rounding on it, according to basic data in the system. This posting type will post it to the right account.

Debit or credit posting: Depending on the end sum of the invoice, it can be either debit or credit.

Business Events in Invoice

Customer Invoice Entry

• IP2 Description of use: Manual Customer Invoice. When posting a customer invoice, the customers ledger account will be affected automatically due to this posting type.

Debit or credit posting: Customer claims are normally posted as debits, if it is not a credit invoice, then the claim is reduced on the credit side.

• IP4 Description of use: Manual Customer Invoice.. When posting a customer invoice the tax account will be affected automatically due to this posting type.

Debit or credit posting: Normally a credit posting, when it is a debit invoice.

+ Revenue posting is done manually, on the credit side, depending on what kind of sale it was so.

Customer Instant Invoice Entry

• IP2 Description of use: Instant Invoice. When posting an instant invoice, the customers ledger account will be affected automatically due to this posting type.

Debit or credit posting: Customer claims are normally posted as debits, if it is not a credit invoice, then the claim is reduced on the credit side.

• IP4 Description of use: Instant Invoice. When posting a customer invoice the tax account will be affected automatically due to this posting type.

Debit or credit posting: Normally a credit posting, when it is a debit invoice.

+ Revenue posting is done automatically via the items that are sold. They have postings specified in basic date sales objects. However, these postings can be overridden when creating the invoice.

• IP26 Description of use: Manual Customer Invoice and Instant Invoice. When the tax currency exchange rate is different from the invoice currency exchange rate at the time of the invoice entry, such that the net result is a currency loss, this posting type will define the correct account to which the loss is posted. This is only applicable for tax codes with the Invoice Entry or Final Posting method where the real tax transaction is created at the time of invoicing.

• IP27 Description of use: Manual Customer Invoice and Instant Invoice. When the Tax currency exchange rate is different from the invoice currency exchange rate at the time of the invoice entry, such that the net result is a currency gain, this posting type will define the correct account to which the gain is posted. This is only applicable for tax codes with the Invoice Entry or Final Posting method where the real tax transaction is created at the time of invoicing.

Entering posting control Information is explained in the process, Define Financial Basics, Set up Basic Data Accounting Rules, Modify Rules section.

Prerequisites

This activity has the following prerequisites:

• A company must be created.
• The chart of accounts must be defined.

System Effects

As a result of this activity:

• If the customer invoice posting control is set up in a proper way, instant invoices or manual customer invoices can now be posted. This creates a voucher belonging to function group F (Customer Invoices).

Pages

Posting Control
Posting Control Navigator - Posting Control

Activity Diagrams

BDR General Customer Invoice Information