Generate Period Information
Explanation
This activity is used to generate the selected period for the current journal,
or for all the journals. The debit and credit amounts from the vouchers relevant
to the period, are fetched, summed up and displayed in the Total Debit and Total
Credit columns respectively. This activity will not be available when the accounting
journal voucher rows are sorted by sequence number.
Prerequisites
In order to perform this activity:
- The accounting journal(s) must have been created for the relevant year.
- Either Voucher Date or Voucher Type should have been selected
in the Sort By field of the
Create Accounting Journals
page.
- The relevant vouchers to be included in the accounting journal should
have been created and updated to General Ledger beforehand.
- The GL Period status of the accounting periods should be in status
Closed.
- In the case of accounting periods (except the first accounting period),
the period information for the previous period should be in status Generated
so that period information for the present period can be generated.
- If the company starts using IFS Cloud in the middle of a year,
the sequence number for the first transaction can be provided. (Note:
This is done by the implementation team during the implementation process.)
System Effects
As a result of this activity:
- Each voucher row is given a sequential number according to the chronological
order selected for each accounting journal, i.e. Voucher Date or Voucher
Type.
- The debit and credit amounts from the voucher rows are summed and displayed
in the Total Debit and Total Credit columns.
- The status of the accounting period changes from Empty
to Generated.