Mass Delete Closed Shop Orders and Clockings
Explanation
This activity is used to remove old shop order data, indirect and downtime
clockings in order to maintain optimum database performance.
You can mass delete data for a specific site, or enter the percent (%)
sign to delete data on all. Enter the date up to which you want to delete
data. Data registered on the date entered will not be included.
Control what types of data that should be included in the mass delete
process by enabling the different options available.
You can also choose to schedule the job.
Prerequisites
This activity requires that shop orders has been created, processed and closed. Also, if you want to maintain any history of the
data being deleted, you must first archive it.
A closed shop order must meet the following criteria to have information
deleted:
- The purchase requisition line connected to the outside operation must
have no open request (RFQ) or no open purchase order line.
- Any purchase order line connected to the closed shop order must be in
the Canceled or Closed status.
- All purchase order lines connected to outside operations on the closed
shop order must be completely invoiced and matched. All the supplier invoices
connected to the purchase order should be in the PaidPosted
status.
- Operation history, inventory and shop order general overhead transactions
must have been transferred to the finance system.
In order to delete an indirect clocking record, the corresponding
indirect transaction must have been transferred to the finance system
System Effects
Essentially the mass delete closed shop order process will delete all the
information found at the shop order client level.
As a result of this activity, the system will delete the following data for that meet the above prerequisites:
- If you enable Orders in the Remove Shop Order -
Closed section, the mass delete process
will delete the shop order header record; all the material lines of the
closed shop order and the corresponding tools, notes and work guidelines;
all the operations of the closed shop order and the corresponding tools,
notes, work guidelines and clockings.
- If you enable Material Lines in the Remove Shop Order
- Closed section, the mass delete
process will delete all the material lines of the closed shop order and
the corresponding tools, notes and work guidelines.
- If you enable History in the Remove Shop Order -
Closed section, the mass delete
process will delete all the records on the Shop Order
History/Journal tab.
- If you enable Operations in the Remove Shop Order -
Closed section, the mass delete
process will delete all the operations of the closed shop order and the
corresponding tools, notes, work guidelines and clockings.
- If you enable Clockings in the Remove Shop Order -
Closed section, the mass delete
process will delete all the shop order operation clocking records of the closed shop orders.
- If you enable
Requisitions in the Remove Shop Order - Closed
section, the mass delete process
will delete all the records in the
Shop Order Requisitions
records
connected to the closed shop orders.
- If you enable Orders in the Remove Shop Order -
Cancelled section, the mass delete process will delete all the
shop order data for canceled shop orders including material and
operation records.
- If you enable Indirect Clockings in the
Remove Indirect Time/Machine Downtime section, the mass delete
process will delete all indirect clocking records.
- If you enable Machine Downtime Clockings in the
Remove Indirect Time/Machine Downtime section, the mass
delete process will delete all machine downtime clocking records.
The following information will not be deleted:
- Shop order statistics and machine operation statistics.
- Inventory transaction, labor transaction, operation transaction, indirect
labor and machine history records.
- Connected purchase order lines or any requisition lines that have a
purchase order created or request created.