Convert Quotation into Purchase Order
Explanation
This activity is used to convert one or more order quotations into a purchase
order(s). You can convert several order quotations of a single request,
simultaneously, using the
Order Quotation
Approvals page. When converting quotations, you can include them to an
existing purchase order, purchase order change order, create a new purchase
order, create a new purchase order change order or let the system add the quotation
to the first available purchase order. If several quotations for different suppliers
are converted simultaneously, several purchase orders will be created.
Prerequisites
The quotation line(s) must be in the Approved status.
System Effects
- The quotation line(s) get converted, and receives the Converted
status.
- If a new purchase order is created, it receives the Planned status.
A message displays the assigned purchase order number and line. Any defined
ship-via codes, delivery terms, payment terms and price including tax settings
will be valid for the purchase order. Supplier's part number and description
will be transferred.
-
If the Enforce Use of Purchase Order Change Orders
option is enabled in the relevant Site
or either of Use Site Default or Enforce Use of
PO Change Order option is selected in relevant Supplier,
a purchase order change order will be created when the approved order quotation
line(s) get added to an existing purchase order which is in the released
status. Then, the quotation line(s) get converted into purchase order change
order line(s), and receives Converted Poco status.
- The applicable tax code(s) or tax structure will be retrieved from the
quotation line.
- The demand code on the purchase order line will also be copied from
the purchase requisition line. If the purchase order is created from an
order quotation that originates from a project-connected purchase requisition,
the relevant purchase order line will inherit the project connection.
- If request for quotation originated from a purchase requisition, and
if procurement clause phrases were generated for that purchase requisition
line, connections will be regenerated for the purchase order line created.
- If request for quotation originated from a purchase requisition, and
if procurement clauses phrases of that purchase requisition line were manually
created or edited, same connections are made for the purchase order line
created.