Enter Order Quotation Data
Explanation
Use the Order Quotation
page to enter the received quotation replies for order requests. The order quotation
contains information to create a single purchase order.
When the supplier has received a request for a quotation, the supplier returns
a quotation that includes the requested details. Once you receive the quotation
from the supplier, enter the received details in this page. Enter the price
quotation and any discounts and additional costs for each supplier. In addition
you can enter or change the supplier's part number and suppliers part description.
If the bid is valid only for a limited period of time, you can also specify
the Quote Valid To date either for the full quotation or
for a specific line.
When you have entered the quotation details, the quotation receives the Answered
status, and can be selected in the
Order Quotation Approval
and Order Quotation Approvals
page.
Note: Order quotations can be those that were created automatically
through a work order.
Order quotation lines can be created automatically as part of the B2B (business-to-business)
interface work order tender workflow. To quickly find order quotation lines
used as work order tenders, it is possible to search for order quotation lines
with Work Order as the demand code and the work order number as the
Order Ref 1 value.
Prerequisites
- A request for an order quotation must have been released.
- The supplier must have sent you the quotation reply.
System Effects
- When quotation information is entered for a supplier, the quotation
line status is updated from Created to Answered.
- If the supplier has specified a ship via code in the answer, and you
are entering a ship via code, that code will be be valid for the purchase
order line. However, no lead time will be retrieved to the purchase order
line if no supply chain relation is established. If no ship via code is
specified, the ship via code on the purchase order line is retrieved according
to the normal procedure. This involves that the system retrieves the ship
via code, along with lead times, from the appropriate supply chain relation.
- If no delivery term or payment term is specified, the information is
retrieved to the purchase order line according to the normal procedure.
- The default
setting of the Use Price Incl Tax option is retrieved from the corresponding
request for order quotation line. The setting can be changed before saving,
if necessary.
- If the Use Price Incl Tax option is enabled, the Price/Curr,
and Additional Cost fields are non editable and the price is calculated
based on the price including tax value and the connected tax codes.
The additional cost amount is calculated based on the connected tax
codes and the additional cost gross amount. The Price Incl Tax/Curr
and Additional Cost Gross/Curr fields are editable.
- If the Use Price Incl Tax option is not enabled, the Price
Incl Tax/Curr and Additional Cost Gross/Curr fields are non editable
and the price including tax is calculated based on the value entered for
the price and the the connected tax codes. The additional cost gross amount
is calculated based on the connected tax codes and the additional cost net
amount. The Price/Curr and Additional Cost/Curr fields are
editable.