Enter Shipped Quantity
Explanation
When a customer is buying parts that you must purchase from a supplier, you
can perform a direct delivery from the supplier to your customer. This means
that the parts never pass through your warehouse.
Enter a customer order with the supply code Purch Order Dir. or Int Purch
Dir. When you choose to acquire a part via a direct purchase order using Purch
Order Dir, a requisition is created in Requisition
page with the corresponding demand code Customer Order Direct when
the customer order is released. Next, process the requisition in the usual way
to create a purchase order in the
Purchase Order
page. If the supply code Int Purch Dir is used, a purchase order
is directly created when the customer order is released. In case the purchase
order is printed, the customer's address is specified as the shipping address
on the purchase order line.
For purchase orders directly delivered from the supplier to the end
customer, the direct delivery should be reported in the
Register Direct Delivery
page when the supplier confirms that the shipment has gone to the customer
rather than reported in the regular register arrival and receipt function.
The customer order is then closed and invoiced in the customer order module.
When you enter a direct shipment, specify the quantity of parts the supplier
has delivered.
In Register direct delivery for parts that are delivered from an internal
supplier (the site at which the supplier is connected and the site at which
the direct delivery is registered belong to the same company), if the full quantity
is registered as Direct Delivered, the customer order status is updated. If
the the customer is internal (belonging to same company to which the site where
the direct delivery is registered), the customer order receives the Invoiced/Closed
status. Note that an invoice is not created as the customer is internal. If
the customer on the other hand is external, the customer order receives the
Delivered status, and an invoice can be created.
If one or more of the following applies to any of the order lines, the
Receipt Reference
dialog will open so that a receipt reference can be entered:
- Receipt reference reminders are set up for the supplier of the purchase
order.
- Receipt level invoice matching is used for the invoicing supplier of
the order line.
- Self-billing is indicated for the order line. (In this case a receipt
reference must be entered.)
When the direct delivery is registered you can also enter the information
about customs declaration numbers and dates as well as modify the country of
origin for the delivered material.
Prerequisites
- A customer order with the supply code Purch Order Dir or Int Purch Dir
must have been entered, saved, and released.
- The purchase requisition must have been released and converted into
a purchase order.
- The purchase order must have been released and/or confirmed.
- The part must be set up as serial handled and/or lot/batch handled in
Part Catalog to be able to enter serial number and/or lot/batch number.
System Effects
- The parts are delivered directly to your customer.
- The customer order is updated with the delivered quantity that has been
reported and is ready for invoicing.
- For inventory registered purchase parts, postings are created with the
debit posting type M24, Receipt with purchase order, and the credit posting
type M10, Cost of sold goods, sales.
- For non-inventory registered purchase parts postings are created with
debit posting type M26, Cost of sold services, and the credit posting type
M27, Counter acc cost of sold services.
- If purchase charges were included in the part cost, then the charges
will be booked separately at arrival where credit posting type M189 - Arrival
Charges is used.
- If two of the parties involved belong to the same company, there could
be other postings made.
- Any entered serial number and/or lot/batch number will create a record
in Part Serial Catalog and/or Lot/Batch Master.
- The suppliers delivery reference is retrieved to the Receipt Reference/Direct
Delivery from Internal Order Transit dialogs, and is passed on as
the receipt reference for the ordering site. It is also printed along with
the delivered order line on the customer invoice.
Note: However,
if multiple lines containing different supplier delivery references are
selected in the Register Direct Delivery page, no specific
value will be retrieved as the receipt reference. Hence no value will be
passed on as the receipt reference for the ordering site.
- The customs declaration information and country of origin will be
captured in the receipt records and for lot batch tracked parts, also in
the part lot batch master.