Batch Create Customer Order Invoice
Explanation
This activity is used to create many normal invoices at a time. A set of
parameters is available to specify the invoices that need to be created. The
invoices are created using the delivered customer orders entered in the application.
If a customer order requires delivery confirmation, the order must have been
delivery-confirmed. When the invoices are created, you can process and dispatch
the invoices to the customer. Note that normal invoices for lines delivered
via shipment are also created here.
In order to create a customer invoice, the order must have been either delivered
or partially delivered, i.e., A customer invoice will be created for each customer
order in the Partially Delivered or Delivered status that satisfies
the defined parameters by the user. Only the partially delivered or delivered
order lines are invoiced.
If the invoice includes rental lines the requirement for creating the invoice
is that rental events and rental transactions have been created. The rental
invoice line is based on the rental transactions and not on the delivery of
goods so the status of the customer order rental line must be in Reserved,
Picked, Partially Delivered or Delivered status. Rental invoice lines
can be handled together with sales lines on the same invoice. It is possible
to consolidate rental invoice lines for serialized parts based on the
company or customer level consolidation parameters.
Prerequisites
- The invoice type in the Customer/Sales/General page must
be Normal Invoice.
- The customer orders have to at least be in the Partially Delivered
status. If the customer order used to create an invoice requires delivery
confirmation, the delivery of the order must have been confirmed. An order
with a charge connected to a part order line will not be available for invoicing
until the quantity on the connected order line has been delivery-confirmed.
- The customer order rental lines have to have rental events and rental
transactions created.
- Customer orders must not have been blocked from invoicing.
- If the customer order invoice is for a Jinsui-enabled Jinsui invoice
customer, the total gross amount must not exceed the specified maximum amount
for the Jinsui invoice for the company.
System Effects
The customer invoices are created. During the operation the following occurs:
- The amount of the invoice is calculated in the base currency from a
recalculation of the indicated price according to the current exchange rate.
- Value-added tax is calculated according to the indicated extra charge
of the order (originating from the customer) and on the sales part indicated
value-added tax rate.
- An invoicing fee is calculated if stated in the customer record.
- If a payment term base date is specified on the customer order, it will
be passed on to the invoice. If no payment term base date is specified on
the order, the payment term base date on the invoice will be given the same
value as the invoice date.
- If customer order lines had been delivered on different dates, the latest
shipment date will be the latest of all these delivery dates. Note that
in determining the latest date, only delivery dates of invoiced lines are
considered. In case goods are delivered to the customer consignment stock,
the date of delivery is considered as the date on which the consumption
notification is registered. If an invoice line had been created through
the staged billing process before delivery, the latest shipment date will
be null. If the invoice is created after delivery, the latest date of all
the delivered lines will be shown.
- If rental invoice lines are included on the invoice the rental transaction
status will be updated to Invoiced and the invoiced amount will be
added to the transaction.
- If the parameters at the company level or customer level are set to
enable the consolidation of rental invoiced lines for serialized parts,
the rental customer invoice lines for serialized parts will be
consolidated based on Transaction Start Date, Transaction End Date,
Rental Mode, Transaction Type, Price and Lot/Batch Number attributes. The Invoiced
Quantity (Qty) will be totaled for each consolidated rental line.
Detailed view of each consolidated rental customer invoice line can be
seen from the Rental Details assistant.
- If the total gross amount for a Jinsui customer order exceeds the specified
maximum amount, the invoice will not be created. To proceed with the invoice
creation, one or more order lines can be blocked from invoicing to bring
the total gross amount within the required limit.
- If customer order lines exist with connected charge lines that have
the Unit Charge option enabled, the charge amount will be recalculated
for the actual delivered quantity.
- If the customer order is associated with a project, the ID of that project
will be posted to the invoice. The ID will also be displayed in the Project
ID field of the Customer Invoice/General page.
- If the company has got a tax ID number for the delivery country, this
tax ID number will be printed on the invoice for lines with a tax liability
of type taxable. If there are lines with different tax liability types and
delivery countries on the customer order, the supply country tax ID number
will be used. Also, if a tax liability of type exempt is used on the order
lines, the supply country tax ID number will be printed on the invoice.