Batch Create Collective Invoice
Explanation
Use this activity to create several collective invoices at a time determined
by the user parameters.
A collective invoice is a summary invoice containing more than one customer
order belonging to the same customer. This is useful when several customer orders
are delivered together. It is also used if you have an agreement with your customer
to bill at regular time intervals, e.g., once a month.
You can create collective invoices even if the orders have different terms
for delivery, mode of transportation, etc. The charges for the invoice (excluding
the charges that exist only in the customer order header with no order lines)
can be invoiced before the order is delivered or partially delivered, if they
are not connected to a specific line in the invoice. If the total gross amount
for a Jinsui customer order exceeds the specified maximum amount, the invoice
will not be created. To proceed with the invoice creation, one or more order
lines can be blocked from invoicing to bring the total gross amount within the
required limit.
If the invoice includes rental lines the requirement for
creating the invoice is that rental events and rental transactions have been
created. The rental invoice line is based on the rental transactions and not
on the delivery of goods so the status of the customer order rental line must
be in Reserved, Picked, Partially Delivered or Delivered status.
Rental invoice lines can be handled together with sales lines on the same invoice.
Delivery confirmation is not handled for rental line and is not required in
order to create an invoice. It is possible to consolidate rental customer
invoice lines for serialized parts based on the company or customer level
consolidation parameters.
Prerequisites
- The setup of the customer must allow the use of collective invoices.
- If needed, you can indicate the interval, in days, between two invoices.
This is also done in the setup of the customer. It is also possible to specify
precise days of the month as closing dates to create collective invoices.
- The customer orders must be either in the Partially Delivered
or Delivered status. If the customer order used to create a collective
invoice requires delivery confirmation, the order must have been delivery
confirmed. An order with a charge connected to a part order line will not
be available for invoicing until the quantity on the connected order line
has been delivery confirmed.
- The customer order rental lines have to have rental events and rental
transactions created.
System Effects
- Collective invoices will be created, including all or selected customer
orders delivered to a customer. If closing dates are specified for a customer,
only those order lines delivered closest to the closing date will be included
in the collective invoices. In the case of Customer Consignment Stock, order
lines consumed closest to the closing date will be included in the collective
invoices. It should be noted that orders consisting of lines blocked from
invoicing will not be included.
- Once the invoices have been created, you can analyze it and make changes
to it in the Customer Invoice page.
- If customer order lines had been delivered on different dates, the latest
shipment date will be the latest of all the given delivery dates. Note that
in determining the latest date, only shipment dates of invoiced lines
are considered. In case goods are delivered to customer consignment stock,
the date of delivery is considered as the date on which the consumption
notification is registered. If an invoice line had been created through
the staged billing process before delivery, the latest delivery date will
be null. If the invoice is created after delivery, the latest date of all
the delivered lines will be shown.
- If rental invoice lines are included on the invoice the rental transaction
status will be updated to Invoiced and the invoiced amount will be
added to the transaction.
- If the parameters at the company level or customer level are set to
enable the consolidation of rental invoiced lines for serialized parts,
the rental customer invoice lines for serialized parts will be
consolidated based on the Transaction Start Date, Transaction End Date,
Rental Mode, Transaction Type, Price and Lot/Batch Number attributes. The Invoiced
Quantity (Qty) will be totaled for each consolidated rental line.
Detailed view of each consolidated rental customer invoice line can be
seen from the Rental Details assistant.
- If the customer orders are associated with projects for which the
Project Unique Billing option has been enabled, separate invoices will
be created for each individual project. The project IDs will be posted to
the corresponding invoices.
- If there are lines with different tax liability types and delivery countries
on the customer orders, separate invoices will be created. If the company
has got a tax ID number for the delivery country, this tax ID number will
be printed on the invoice for lines with a tax liability of type taxable.
For lines with different tax liability types and delivery countries, the
supply country tax ID number will be used. Also, if a tax liability of type
exempt is used on the order lines, the supply country tax ID number will
be printed on the invoice.