Cancel Purchase Order or Line

Explanation

By clicking Status and then Cancel on the purchase order, you can cancel an entire purchase order. On the Part Lines tab, you can cancel lines by first selecting one or several lines followed by clicking Status and then Cancel. After selecting Cancel, a dialog appears where a cancellation cause can be entered. It can be used for statistical and clean up purposes.

If any of the purchase order lines originates from a purchase requisition, you have to decide whether the corresponding requisition lines should be re-opened. 

If the requisition lines originates from Project or Project Delivery, the requisition lines will be automatically re-opened when the purchase order is cancelled. A message will be displayed at any of the following occurrences:

• If only the purchase order line is connected to a project activity and not the purchase requisition line. 
• If only the purchase requisition line is connected to a project activity and not the purchase order line.  
• If the purchase order line and the purchase requisition line are connected to different project activities, and the purchase requisition line is re-opened. 

If the purchase order line is an MRO line (demand code MRO), the connection between the work order and the purchase order is removed when canceling the line.

Prerequisites

• The purchase order must be in status Planned, Released, Stopped or Confirmed.
• The purchase order line must be in either Released or Confirmed status.
• When canceling an order line, the order line must be selected.
• You must first remove any existing peggings from the purchase order line to be able to cancel the order or the line.
• If the order line is for an exchange part and a customer order has been created for the delivery of the exchange component, both the purchase order line and the connected customer order line must have a status that allows canceling.
• If the order line is a rental line and if there exists rental events, then the events should exist to cancel out each other. In other words, there should not be any open events or transactions.

System Effects

• The status is updated to Cancelled when the operation is done.
• The status of any re-opened requisition lines will be updated to Released. If the entire requisition was in status Closed, the status will be updated to Released. The references in the cancelled purchase order will be removed.
• The status of any re-opened order quotation line(s) will be updated to Approved. The references in the canceled purchase order, in the order quotation will be removed.
• If the order line is for an exchange part and a customer order has been created for the delivery of the exchange component, both the purchase order line and the customer order line will be cancelled.
• If the purchase order line is an MRO line (demand code MRO), the connection between the work order and the purchase order is removed when canceling the line.
• If the purchase order line is a CRO line (demand code Component Repair order), the connection between the Component Repair Order and the purchase order is removed when canceling the line.

Pages

MRO Object Receive Order
Purchase Order
Purchase Orders

Activity Diagrams

Enter Purchase Order
Enter Purchase Order, Basic Flow
Handle Purchase Order
Handle Purchase Order, Basic Flow