Create Receiving Advice
Explanation
This activity is used to create a new receiving advice. A receiving advice is sent to the suppliers to
facilitate them to confirm the deliveries made to us. There are two types of receiving advice: Arrived Goods and
Approved Goods. The receiving advice of type Arrived Goods is used to send the supplier information about the
arrived quantity and date. The receiving advice of type Approved Goods is used to send the supplier information
about the received and approved quantities, as well as the dates on which the parts arrived and were fully
inspected.
The receiving advice header must first be entered, and then the purchase order receipts available on
Available Receipts in Receiving Advice must be connected. The receipts available for connecting will
be limited by the conditions you set on the receiving advice header. These include dates entered in the Date
From and Date Until fields, as well as by the type of receiving advice. (Only receipts in the Received
status can be connected to a receiving advice of the type Approved Goods). You can connect receipts from different
sites. For internal suppliers, you can only connect receipt lines from one site.
Note that a receipt once connected to a certain type of receiving advice, will not be available for connection
to another receiving advice of the same type. You cannot connect any receipts after the receiving advice has been
communicated.
Prerequisites
- A receiving advice type must have been selected in the Receiving Advice list on Message
Defaults in Supplier/Purchase. It should not be set to Do Not Use. Only the types of receiving advice
selected can be created and sent to that supplier.
- To be able to connect the receipt lines, the receiving advice header must be in the Created status.
- If you want to connect lines to a receiving advice of the type Arrived Goods, there must be at least one
receipt from the supplier, either in the To be Received, To be Inspected, or Received status. To be able to
connect a receipt line to a receiving advice of the type Approved Goods, it must be in the Received status.
- If you want to connect lines that contain consignment parts, for type “Approved Goods”,
consumption should be done to the relevant receipt line and the consumption date should be within the valid
period of the Receiving Advice. Type “Arrived Goods”, only requires the receipt line to be within the
valid period of the Receiving Advice.
System Effects
- A receiving advice will be entered and saved for the supplier, and will be available for printing, sending,
and invoicing.
- You will not be able to update any values on the receiving advice header after the receipt lines are
connected to it.
- Once a receipt line is connected to a receiving advice of a given type, it wont be available for connecting
to other receiving advice of the same type.
- If the supplier has been enabled for both types of receiving advice, once a receipt line is connected to a
receiving advice of the type Arrived Goods, it may be subsequently available for connecting to any single
receiving advice of the type Approved Goods (Note: The receipt line must be in the Received status to
connect to an Approved Goods type of receiving advice). Any receipt line connected to a receiving advice of the
type Approved Goods will be available for connecting to another single receiving advice of the type Arrived
Goods.