Report Arrival of Entire Shipment

Explanation

All receipt lines, whether for inventory parts or non-inventory parts, must be marked as arrived. When using a dispatch advice, this is done either on the Register Full Shipment Arrivals page or the Register Partial Shipment Arrivals page.

If decided to accept an entire shipment without processing any lines separately, you have the option to receive it as a whole.

In such cases, user can perform the receipt using the dialog in either the Incoming Dispatch Advice page or the Register Full Shipment Arrivals page. Here, users can specify the site/location for the receipt or use the default site/ location proposed by the system, if available. By default, receipt reference value is the delivery note number of the incoming dispatch advice but can be modified by the user before receiving the shipment.

Tthe Receipt Reference value is mandatory for the header receipt if any of the following applies to any of the order lines:

• Receipt reference reminders are set up for the supplier of the purchase order.
• Receipt level invoice matching is used for the invoicing supplier of the order line.
• Self-billing is indicated for the order line. In this case, a receipt reference must be entered.

Customs declaration information and country of origin will be initially picked up from the dispatch advice message but can be modified during the receipt process.

Prerequisites

• A source order should exist to be received (e.g., a shipment order with a delivered shipment or a purchase order with at least one order line must have been created, then released and/or confirmed).
• To enable automatic entry of the suppliers serial number and lot/batch number, a serial rule, you must specify either Manual or Lot tracking in IFS/Part Catalog. Additionally, both Inventory Serial Tracking and After Delivery Serial Tracking must be activated in IFS/Part Catalog.
• All lines using automatic invoicing (self-billing) must have been entered with the same supplier, site and currency.
• A dispatch advice must have been sent from the Sender and must be in status Created or Changed.

System Effects

The inventory registered parts are entered as arrived if you have chosen so in the displayed dialog. The dispatch advice part lines acquires the status Arrived. The dispatch advice acquires the status Arrived.

The inventory parts are entered as arrived. The receipt line status is different, depending on:

• Receive into picking location: The receipt line acquires the Received status.
• Receive into arrival location: The receipt line acquires the To be Received status.
• Receive into QA location: The receipt line acquires the To be Inspected status.

For non-inventory registered purchase parts and no-number parts:

• Receive into Arrival: The receipt line acquires the Received status.
• Receive into Arrival, Inspect at Arrival: The receipt line acquires the To be Inspected status.

When receiving a shipment order used for transferring purchased parts between different arrival and QA locations i.e., a shipment order line with demand code purchase receipt:

• The shipment order receipt will directly transition to the Received status
• The parts on the shipment order receipt are added back into the connected purchase receipt. If received into arrival or QA location, the arrival process proceeds on the purchase receipt.

When using the automated invoicing function (self-billing), supplier invoices are generated upon the entry of the arrival into the system, with the ownership transfer point set to Receipt into Arrival. The entered receipt reference serves as the invoice number. Invoices are based on the received quantity and the purchase price used to calculate the invoice amount. A separate invoice line is created for each receipt line having the same receipt reference. The invoice is automatically matched and ready to be paid. All automatically created invoices can be viewed in the Self-billing Invoice Analysis page. In this page you can study any error text.

The customs declaration information and country of origin is stored per receipt and if the part is lot batch tracked it is also stored per part lot batch.

Note: Based on the option Use Actual Delivery Date for Currency Rates in Arrival Postings setting on Company/ Supply Chain Information/Procurement/General, users can consider modifying the Actual Delivery Date on Receive dialogue when reporting the arrival of entire shipment. This will decide whether to take the currency rate on arrival date or delivery date for purchasing and inventory transactions.

 

Pages

Incoming Dispatch Advice
Register Full Shipment Arrivals

Activity Diagrams

Report Arrival Using Dispatch Advice