Update Employee Movements

Description of process

In the process of Salary Planning & Review, once the plan is generated, information is retrieved according to the specified snapshot date. If there is a necessity to modify this information, the Update Employee Movements assistant can be used. This tool enables users to adjust the salary review data for two categories of employees:

• Employees transferring between different organizations.
• Employees concluding their employment (Termination).

Employees transferring between different organizations

• This process can be facilitated from the Single Employee Assignment Assistant as well as from the Group Employee Assignment Assistant. When an employee's movement is in progress and either of the above assistants is completed, the application will automatically guide the user to the Update Employee Movement Assistant. This step ensures a continuation of the employee movement process with the selected employees.
• As the employee undergoes the transfer, updates will occur for the Salary Setting Organization, Salary Setting Manager, and the Proposed Revision Amount. In this context, the application will consider the most recent proposed revision amount and transfer it to the new organization. The transferred sum will then be deducted from the existing organization's budget. Concurrently, the budget of the new organization will be revised to encompass the portion of funds allotted for the relocating employee.

Following Illustrates how the budget will be moved within organizations when employee movements happens.

Organization which the employee will be moved into

Total Increment Budget = Previous Total Increment Budget of the organization + Increment Amount of the moved employees (This will be the Increment Amount that was set by the manager of Salary Setting Manager (SSM)

Remaining Budget = Previous Remaining Budget of the organization + (Increment Amount proposed by manager of SSM – Increment Amount proposed by SSM)

Organization which the employee moved out

Total Increment Budget = Previous Total Budget of the organization - Increment Amount of the moved employees (This will be the Increment Amount that was set by the manager of Salary Setting Manager)

Remaining Budget = Previous Remaining Budget of the organization - (Increment Amount proposed by manager of SSM – Increment Amount proposed by SSM)

 

When an employee is terminated,

Within the Termination Assistant, a check will be conducted to determine if the employee is active in any ongoing Salary Reviews. Should this be the case:

• If the employee does not hold the role of Salary Setting Manager nor that of an approver, the application will indicate that the employee is slated for removal from the plan. The user will have the option to select "ignore warnings," allowing them to proceed with eliminating the employee from the salary Salary Rreview. Upon completing this process, the system will remove the employee from the relevant organization, along with the amount originally allocated by the HR.
• If the employee holds the role of a Salary Setting Manager or an approver, this information will be alerted to the user upon the conclusion of the Termination assistant Assistant. However, no immediate actions will take place within the termination process itself. To proceed, the user can access the Update Employee Movement assistant through the provided link in the termination Termination assistantAssistant. Through this link, the application will seamlessly transfer the relevant employees to the Update Employee Movement assistantAssistant, allowing the process to be continuedcontinue from that point onward.

Upon either a transfer or a termination, the status of the entire organization will be reset to "Set for Review."