Register Change Numbering Rules
Explanation
This activity is used to create and maintain numbering rules that are used for the contract change orders (CCO).
The requirement of CCO numbering may differ for each customer, therefore this is useful when you need to create
individual contract numbering to enhance the grouping of similar change orders.
Numbering within IFS Contract Change Management is not unique, hence it is possible to have several records with
the same change order number. When the change type, sub contract, sales contract or project on the CCO is changed
the number will be regenerated based on the available numbering rules. The change order sequence is always unique
and is the same even after the regeneration of the change order number.
Depending on the value selected for the Numbering Sequence Type field there are two ways for the numbers
to be generated:
- When the value for the Numbering Sequence Type field is set as Sequence No, it is possible to
have numbers generated in a sequential order independent of what the change order is about.
- When the value for the Numbering Sequence Type field is set as Sequence Per Object, the system
will generate an individual numbering series for each type of object (i.e. sub contracts, sales contracts or
projects). It is possible to have the change number 0001 for a specific sub contract, and then automatically
generate number 0002 when the next change is created for the same sub contract (changes to other objects will not
break the numbering series for one object. The change source of the change type for the CCO controls the objec,t
the numbering is based on.)
E.g. a CCO created with the Customer change type and the sales contract A in the header will received 0001
as the change order number. When the next CCO is created for the sales contract A, it will automatically get 0002
as the change order number, independent of any other CCOs that might have been created for other sales contracts,
sub contracts or projects in the meantime.
- In the Next Value field it is possible to see the numbering value that will be given to the CCO
created next which fulfills the numbering rule criterion. This is only displayed when the Sequence No is
selected in the Numbering Sequence Type field.
- When Sequence Per Object is selected as numbering sequence type it is possible to see an example of
the number in the Next Value Example field.
It is possible to enter new change numbering records, and to update or delete existing records at any time, but
it may cause inconsistency in the numbering series.
Prerequisites
System Effects
- A new numbering rule is created.
- It is possible to leave the Change Order No field empty for a CCO, and a number will be generated
automatically, if an applicable rule has been defined.