This activity is used to assign an individual person as an additional entity to access a person.
Additional Access in the Personal File can be used to enable
access to entities other than a person's supervisor. Any person can be assigned as an accessing entity
regardless of their company assignments. An access role can be specified for each accessing person.
If only selected employees associated with the accessible person must be accessible to the accessing person, this
can be achieved using the Employments list. By default, all employments of the accessible
persons will be accessible. This is denoted by the All Employments field being
automatically set as 'Yes'. To grant access to selected employees associated with the person, those
employees must be manually added in the Employments list. If one or more employees have
been added in the Employments list, All Employments will
automatically be set to 'No'.
The accessing person can be granted access to the direct subordinates of the accessible person using the
Include Access to Direct Subordinates option. Direct subordinates are the subordinates to
whom the accessible person is the direct supervisor. However, if the accessing person has only been granted access
to selected employees associated with the accessible person (All Employments is set to
‘No’), subordinate access will be disabled.
Additional access can be granted for future supervisors to access their team members before the assignment period
has started. This can be done using the New Employment assistant when a
Person Supervisor Assignment is being added using the Prior Access
From field. Similarly, additional access can be granted for previous supervisors to access their team
members after the assignment period has ended. This can be done using the Terminate
Employment assistant when Person Supervisor Assignments are being ended
using the Direct Supervisor Continuous Access and Indirect Supervisor
Continuous Access fields, or when using the Change Assignment assistant to
change team/supervisor assignments using the Continuous Access To field.
The default accessible durations for previous and future supervisors can be set in Access For Previous
And Future Supervisors in the Access Setup Configuration page.
As a result of this activity, individual persons will be added as additional accessing entities to access a person.