Use this option to perform a gap analysis by comparing employee's competency and certificate levels (in qualification group) with selected comparison criteria.
For example, assume we want to compare the competency and certificate of persons to what their current primary job requires. In that case, we need to select the Employee Current Primary Job in Compare With list. Then based on the job requirements, gaps will be identified and calculated.
Further, this option can use add to training plans for courses to fill the identified gaps. Add to training plans for a course can be done through a scheduled task also.
This page has divided in three main Sections.
Define analysis and show the summary of the analysis results.
The Bar graph shows the summary of results with drill-down facility for details by clicking on
bars.
The table Summary of Achievements of Employees shows details on competency and certificate wise,
the Total requirements analyzed, fulfilled percentage, total gaps, number of courses development needs, and count
of employees need training.
Once the employees are selected, the analysis will be executed and generate results. Employee
Summary shows results by an employee on the Radar graph. Results in
Detail show results by the employees in Matrix views. Further, the Four-Box
matrix view for Jobs and Organizations based on employees' overall levels are available
in Results By Job and Organization under Results in Detail.
Strengths and Weaknesses under Results in Detail show the summary of each analyzed
requirement in the analysis according to the comparison criteria.
Proactive suggestions for courses based on identified level gaps of employees' competencies and certificates requirements. The option can be executed through a scheduled task also. After defined an Aggregate Gap Analysis, the 'Task' can be scheduled using the analysis name.
Employees Selection Criteria – The filters section (located under Data Source) contains selection criteria to select who is analyzed.
Data Source will show the selected employees according to the selection criteria. Further, it allows to include employees in the data source or exclude employees manually from the data source fetched from the selection criteria.
Gaps and Percentage Calculations
Let's assume that a selected competency has three levels,
Level 1 (Basic, 1 point)
Level 2 (Average, 2 points)
Level 3 (Expert, 3 points)
Furthermore, assume job required level 2 and employee obtained only level 1.
In the case of this example, the level gap (difference) is 1, calculates as follows:
The person obtained Level (1) – job required level (2), meaning there is a gap of 1 level below or 1 point,
less. As a percentage (1/2)%, the employee has only 50% competency vs. required. The percentage will be 100% when
fulfilling the requirement and 0% if the employee does not obtain the required competency.
Badge Colors and badge Texts
Competency and certificate levels obtain by employees and required presents using badges with three colors which
indicates whether the employee fulfilled the required level or lower than required or not obtain. Three colors
are;
Green: Required level fulfilled by the employee.
Yellow: Required level not fulfilled by the employee.
Red: Required competency does not obtain by the employee.
Badge texts are,
As an example, when an employee is in 'Elementary' level but required 'Expert' level, it shows
as
Elementary / Expert: Person's current competency level vs. required level. The badge color will be yellow when
the employee does not fulfill the required level.
Elementary: Person's current competency or certificate level.
1/3: Points of the person's current competency or certificate level vs. required level.
Missing: Required competency not obtained by the employee, and badge color is red.
For certificates, the same concept follows.
Obtained/Required: For levels not defined certificates, it shows as 'Required' and level counts as 1
(point 1), and if the person fulfills the requirement, it shows as Obtained. Text
is Missing when employees are not obtaining the certificate.
Core requirements indicated with * sign with badge texts.