Define Aggregate Gap Analysis
Explanation
This activity is used to register and define the comparison criteria for the analysis that want to perform. The
analysis runs by comparing the competencies and the certificates of a person to whatever is defining as a required
qualification level. For example, suppose it is required to compare employee qualifications with their current
primary job requirements.
In that case, from the Compare with list, select Employee Current Primary Job.
Prerequisites
There are no prerequisites, but for analysis to give meaningful results, it needs a job structure with
competency and certificate with required levels for each job in the company.
System Effects
As a result of this activity, an aggregate gap analysis will register in the system. If employees
exist in the Data Source according to the selection criteria, results will be generated.
Procedure
- Open the Aggregate Gap Analysis page and use the New
Analysis assistant.
- New Analysis – Step 1 Create Aggregate Gap Analysis
In the Analysis Name field, enter the name for the analysis. Then define the details for the
analysis.
You can select from the Compare with list as you want to compare the competencies and certificates of
employees who will be analyzed. Comparison will do as given below.
Employee Current Primary Job - compare qualifications required by their current primary jobs.
Employee All Current Jobs - to analyze all current jobs.
Employee All Current and Future Jobs – to analyze requirements in current and future
jobs.
You can select, Specific Job, or Qualification Profile, or Specific
Person, or Specific Employee if you want to compare selected employees with one of these.
Based on the selection, Job ID, Person ID, Qualification Profile ID, or Employee ID needs to be entered.
Click Core Competencies and Certificates Only toggle if you want only to analyze competencies and
certificates defined as Core for a specific job.
Click Use Gap Tolerance toggle if you want the analysis to consider gap tolerance. If selected, gaps
will be calculated with allowed tolerance and will not show that a person has a gap, even if they do, if only the
gap falls within a predefined tolerable limit.
Click Primary Organization Assignments Only toggle if you want to filter based on primary assignments
only.
Note: when select employees based on both primary and non-primary assignments, in Data
Source, there will be records with all valid assignments for the employee, but results will be shown only
based on one assignment. If an employee is selected based on Primary assignment, then primary
position and organization details will be shown in the results. If an employee is selected based on a
Non-Primary assignment, this will be shown in the results. If employee records exists from both
Primary and Non-Primary assignments, then Primary assignment details will be shown in the
result.
- Then click Next and go to Step 2 - Data Selection
Criteria
Enter required selections to filter the employees. In one filter (as an example Organization), you can enter more
than one selection. Any employee who matches with any of the selections will be selected. However, between two
filters, employee needs to be matched at least one choice in both filters.
To select all employees in a company, enter only company ID, leave the filed
Organization blank, and select the Include Lower Organization
Units toggle.
Note: This is an optional step. Therefore, can be skipped this step without entering any
filters, but employees will not be selected in this scenario.
Employees can also be added to the data source manually after creating the analysis
- Then click Finish and finis the New Analysis assistance. Then,
the Data Source will update with employees according to the selections in Step 2. And
results will be generated according to the definitions in Step 1.