Enter Supplier Invoice Posting Control Information

Explanation

The Enter Supplier Invoice Posting Control activity is used for entering posting control information related to the entry of supplier invoicing  transactions.

The following Posting Types and Control Types are used in the Supplier Invoicing process. The information can be used as a guideline when setting up the posting control in a company at system start up. For further information on Posting Control in Financials, see the process Set up Financial Basics.

Existing Posting Types in Supplier Invoicing

Available Control Types

Allowed Combinations of Posting Type - Control Type

Note: Control Type AC2, Pre-posting, is not available for Code part A.

Connection between Posting Types and System Event

• IP1 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, the supplier’s ledger account will be posted automatically due to this posting type. It also occurs in: Payment/Supplier Payments. When paying the supplier invoice, the debt will be offset.

Debit or credit posting: Supplier debts are normally posted as credits, if it is not a credit invoice, then the debt is reduced on the debit side. When paying the invoice, the posting is on the reverse side.

• IP3 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, this posting type will be used in order to post the tax correctly

Debit or credit posting: Normally a debit posting, when it is a debit invoice.

• IP5 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the so far unknown cost. This posting type will be used again in Manual Supplier Invoice and Final Entry, when doing the final entry and specifying the real cost. Second time it will be posted on the reverse side in order to balance the preliminary cost.

Debit or credit posting: Normally a debit posting in the preliminary entry and a credit in the final entry, when it is a debit invoice.

• IP10 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP9. When tax is not going to create a balance, for instance when purchasing from within EEC, but only in order to be reported, tax is calculated for and posted once on the credit side, as is the case here for debit invoices, and once on the debit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

Business Events in Invoice

Supplier Preliminary and Direct Invoice Entry

• IP1 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, the supplier’s ledger account will be posted automatically due to this posting type

Debit or credit posting: Supplier debts are normally posted as credits, if it is not a credit invoice, then the debt is reduced on the debit side.

• IP3 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice either directly or preliminary, this posting type will be used in order to post the tax correctly

Debit or credit posting: Normally a debit posting, when it is a debit invoice.

• IP5 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the so far unknown cost. This posting type will be used again in Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when doing the final entry and specifying the real cost. Second time it will be posted on the reverse side in order to balance the preliminary cost.

Debit or credit posting: Normally a debit posting in the preliminary entry and a credit in the final entry, when it is a debit invoice.

• IP9 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP10. When tax is not going to create a balance, for instance when purchasing from within EEC, but only in order to be reported, tax is calculated for and posted once on the debit side, as is the case here for debit invoices, and once on the credit side (IP10). The reason is thus only for reporting purposes.

Debit or credit posting: Debit posting when it is a debit invoice.

• IP10 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. This posting type is used only for calculating purposes. See also IP9. When tax is not going to create a balance, for instance when purchasing from within EEC, but only in order to be reported, tax is calculated for and posted once on the credit side, as is the case here for debit invoices, and once on the debit side (IP9). The reason is thus only for reporting purposes.

Debit or credit posting: Credit posting when it is a debit invoice.

• IP34 Description of use: This posting type is used to post the imported rounding line with ID 100001.

Debit or credit posting: Can be both debit and credit.

Supplier Final Invoice Entry

• IP5 Description of use: Preliminary Supplier Invoice and Manual Supplier Invoice. When posting a supplier invoice preliminary, this posting type will be used in order to post the so far unknown cost. This posting type will be used again in Invoice/Supplier Invoices/Supplier Invoice and Final Entry, when doing the final entry and specifying the real cost. Second time it will be posted on the reverse side in order to balance the preliminary cost.

Debit or credit posting: Normally a credit posting in the final entry, when it is a debit invoice.

• IP26 Description of use: Instant Invoice and Customer Invoice.  When the tax currency exchange rate is different from the invoice currency exchange rate at the time of invoice entry, such that the net result is a currency loss, this posting type will define the correct account to which the loss is posted. This is only applicable for tax codes with the Invoice Entry or Final Posting method where the actual tax transaction is created at the time of invoicing.

• IP27 Description of use: Instant Invoice and Customer Invoice.  When the tax currency exchange rate is different from the invoice currency exchange rate at the time of invoice entry, such that the net result is a currency gain, this posting type will define the correct account to which the gain is posted. This is only applicable for tax codes with the Invoice Entry or Final Posting method where the actual tax transaction is created at the time of invoicing.

Prerequisites

This activity requires that a company has been created and that the chart of accounts has been defined.

System Effects

As a result of this activity:

• If the supplier invoice posting control is set up in a proper way, manual supplier invoices can now be posted. This creates a voucher belonging to function group I or J (Supplier Invoices).

Pages

Posting Control
Posting Control Navigator - Posting Control

Activity Diagrams

BDR General Supplier Invoice Information