Generate Period Information
Explanation
This activity is used to generate the selected period for the current journal, or for all the journals. The
debit and credit amounts from the vouchers relevant to the period, are fetched, summed up and displayed in the
Total Debit and Total Credit columns respectively. This activity will not be available when the accounting journal
voucher rows are sorted by sequence number.
Prerequisites
In order to perform this activity:
- The accounting journal(s) must have been created for the relevant year.
- Either Voucher Date or Voucher Type should have been selected in the Sort By field of
the Create Accounting Journals page.
- The relevant vouchers to be included in the accounting journal should have been created and updated to
General Ledger beforehand.
- The GL Period status of the accounting periods should be in status Closed.
- In the case of accounting periods (except the first accounting period), the period information for the
previous period should be in status Generated so that period information for the present period can be
generated.
- If the company starts using IFS Cloud in the middle of a year, the sequence number for the first transaction
can be provided. (Note: This is done by the implementation team during the implementation process.)
System Effects
As a result of this activity:
- Each voucher row is given a sequential number according to the chronological order selected for each
accounting journal, i.e. Voucher Date or Voucher Type.
- The debit and credit amounts from the voucher rows are summed and displayed in the Total Debit and Total
Credit columns.
- The status of the accounting period changes from Empty to Generated.