In the system, you can connect purchase parts to a specific supplier. You can activate or deactivate the connection, as well as decide whether the supplier should be a primary supplier for this purchase part.
However, sometimes you need to replace a supplier. This is done by using the Change Supplier for Purchase Parts page. In this page you indicate the current supplier and the intended supplier. You can also use some selection methods, such as purchase group and purchase parts, in an alphabetical interval. When the data is entered, you can click the Count command to get information about how many changes will occur.
Supplier replacement is performed by the following rules:
Example:
When changing from the supplier A to the supplier B for part 1 - 8, the following
occurs:
Site: X. (You must specify on which site this action will be done).
| Supplier A | Status, Before/After | Primary Supplier, Before/After | Supplier B | Status, Before/After | Primary Supplier, Before/After | Results |
| Part 1 | Active/Inactive | Yes/No | Part 1 | Active/Active | No/Yes | Supplier A is set to inactive. Supplier B is still active and the primary supplier setting is transferred to supplier B. |
| Part 2 | Active/Inactive | No/No | Part 2 | None/Active | None/No | A new connection is established between part 2 and supplier B. A supplier for purchase part record is generated. |
| Part 3 | Active/Inactive | Yes/No | Part 3 | None/Active | None/Yes | Supplier A is set to inactive. A supplier for purchase part record is generated for Supplier B and Part 3. The primary supplier setting is transferred to supplier B. |
| Part 4 | Inactive/Inactive | No/No | - | - | - | Nothing happens since this supplier for purchase part connection was inactive from the beginning. |
| Part 5 | Active/Inactive | No/No | Part 5 | Active/Active | No/No | Supplier A is set to inactive. Supplier B is still active for this part. |
| Part 6 | Inactive/Inactive | No/No | Part 6 | Active | No/No | Nothing happens since this supplier for purchase part connection was inactive between supplier A and part 6. Supplier B is still active for this part. |
| Part 7 | Active/Inactive | No/No | Part 7 | Inactive/Active | No/No | Supplier A is set to inactive and supplier B is activated. |
| Part 8 | Active/Inactive | Yes/No | Part 8 | Inactive/Active | No/Yes | Supplier A is set to inactive. Supplier B is activated and the primary supplier setting is transferred to supplier B. |
| Part 9 | Active | No/No | Nothing happens since this part never had been connected to supplier A. | |||
| Part 10 | Inactive | No/No | Nothing happens since this part never had been connected to supplier A. |
When no connection has existed between the new supplier and the purchase part, a supplier for purchase part record is generated. The currency code is changed to the currency of the new supplier but the prices are copied from the old supplier. Therefore, it is necessary to check the prices and to manually update them.