Match Invoice with Certificate
Explanation
This activity is used to match an invoice with one or more sub contract payment certificates. All payment
certificates for the sub contracts, that aren't in the Fully Invoiced status, will be available for
matching. If the invoice covers multiple payment certificates, it is possible to split the invoice amount across
several payment certificates.
Matching can be done from the invoice header as well as from the invoice lines. Depending on the invoice
details, you may be prevented from matching on the header level and directed to do the matching on the line level
instead.
It is possible to match the invoice amount both fully and partially. If you are doing a partial matching, it
will be possible to match the remaining payment certificate amount with other invoices.
Prerequisites
- An invoice with reference to at least one sub contract should exist.
System Effects
After matching is completed:
- Postings for all matched payment certificates are created, but not saved and additional postings can be
entered if required.
- Existing payment certificate postings, if any, are reversed completely if the matching was done for the full
payment certificate amount, or reduced created according to the matched amount.
When the matching is saved:
- A reference to the invoice and the matched amount will be included in the Sub Contract Valuation/Invoice
& Payment Info tab.
- If the remaining amount to be matched against a payment certificate is 0, then the status of the certificate
is set to Fully Invoiced. If not, it is set to Partially Invoiced. Note that there may be, for
various reasons, tax differences on the invoice compared to the estimated tax amount on the payment certificate.
In this case, only the net amount is used to determine if the certificate is set to Fully Invoiced or
Partially Invoiced.